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It is further submitted that the assessee
maintains books of accounts in computer. The
books are maintained at neemkathana office and
stock register, excise record, wages register and
other factory records are maintained at factory
site. The stock register is also maintained at
factory in computer system. As per company
procedure, the goods are being received at
factory and stock keeper/factory accountant
enter the quantity at computer. No financial
books are being maintained at factory except
which are required. Sometimes, the stock
keeper/factory accountant enter the value of the
goods also. Since the goods are being received at
factory during the day and night. It is the
responsibility of factory staff to enter the goods
received at factory immediately. Whenever the
goods are received at the factory day hours or
night, the entries are made by the persons in
computer. But due to mistake or due to over
sight or lack of account knowledge he also enter
the value in the computer. Even at factory, they
are suppose to maintain and control quantitative
details. Again when bills of the parties are sent to
factory for verification whether goods are
received or not, then it seems that factory staff
are enter the value of goods. Thus the
quantitative has been correctly maintained but
lack of knowledge of the computer and accounts,
the factory persons enter the value wrongly.
When your goodself asked for factory record
related to quantity. We submitted the computer
generated quantitative details which also
produced/submitted the wrong value figure. The
wrong figure may be due to computer software
average system or malfunctioning/virus in
computer system.