(b)Character rolls should be kept up-to-date and departments of Government should ensure that, wherever pending enquiries are mentioned in character rolls the final results of the enquiries are also duly entered. Whenever any penalty under the appropriate disciplinary rules is inflicted on an officer, a record of it should be made in the character roll, and any modification made subsequently should also be entered. When parts of an annual report are expunged or modified, the words which are to be deleted should be pasted over or scored through so that they cannot be read, and a reference to the number and date of the order modifying or expunging the remarks should be given on the margin.
