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State of Odisha - Section
Section 17 in The Nabakrushna Choudhury Centre for Development Studies Employees Pension Fund (Establishment & Administration) Rules, 1997
17. Period of Preservation of records.
- The period of preservation of records and Registers prescribed under these regulations shall be as under namely-| Types of Register | Period of Preservation | |
| (i) | Register of payment advice to the Controller | - 35 years |
| (ii) | Register of Deposits made into the fund | - 12 years |
| (iii) | Register of Receipts on account of recovery from gratuity ofretired employees | - 12 years |
| Types of Register | Period of Preservation | |
| (i) | Register of payment Advice received from the Secretary | - 35 years |
| (ii) | Register of Pension payment order issued by Controller ofTreasuries | - 35 years |
| (iii) | Register of gratuity payment orders issued by the Controller | - 12 years |
| (iv) | Register of Commuted Value of pensions payment orders issuedon treasuries | - 20 years |
| (v) | Register of deposits made into Centre's Pension funds | - 12 years |
| (vi) | Register of recovery of outstanding dues and payment to theSecretary | - 12 years |
| (vii) | Register of Cheque Books received and used by the Controller | - 12 years |
| (viii) | General Ledger maintained by Controller | - 35 years |
| Types of Register | Period of Preservation | |
| (i) | Register of Pension Payment-orders received from Controller | Up to 3 years beyond the date on which all thepensioner included in the Register cease to draw pension. |
| (ii) | Register of Gratuity payment order received from theController | - 12 years |
| (iii) | Register of Commutted value of pension payment order receivedfrom the Controller | - 20 years |
| (iv) | Register of recovery of outstanding dues from gratuity | - 12 years |
| (v) | Register of allotments received from Controller | - 12 years |
| (vi) | Register of Disbursement made by the Drawing & DisbursingOfficers | - 35 years |
| (vii) | Register of Cheque Books received and used by the Drawing &Disbursing Officers | - 12 years |
| (viii) | Effacement Register | - 12 years |
| Particulars of Documents | Period of Preservation |
| Challans showing money deposited into the Fund | - 3 years |
| Counter foil of Cheque Books | - 5 years |
| Allotment/Acknowledgement/Receipts received by the Controllerfrom Drawing and Disbursing Officers | - 3 years |
| Paid Vouches received from the Drawing & DisbursingOfficer | - 5 years |