- In this shall be entered all changes connected with the force, such as, enlistments, transfers, promotions, reductions, dismissals, removal from service, discharges and leave. Each order shall be given a serial annual number and a reference shall always be made to any previous connected order. A margin shall be left on either side. In the left-hand margin shall be noted the number of each order and its subject, such as "promotion," "leave," "transfer," etc. In the right-hand margin shall be entered the various registers and the pages on which extracts have been copied from each order, such as "S.B., volume I, page 20," "P.R. 35," "L.R. 10," etc. (service book, punishment register, leave register, etc.). These marginal entries shall be initialled by the Reserve officer in token of due entry in the (i) punishment, (ii) casualty, (iii) disposition and (iv) leave registers, (v) gradation list and (vi) service-book, etc. The orders shall be as brief as possible. In regard to leave the period of each kind of leave granted shall be specified in the order. The number and date of pay cheque shall be recorded in the margin against the order sanctioning the grant of the reward.Note. - (i) Superintendents will keep a separate manuscript book of orders requiring the District Magistrate's approval. Such approval shall ordinarily be obtained before entry is made in the district order book.(ii)The substance of circular orders dealing with questions of law or procedure issued with the approval of the District Magistrate shall be entered in the district order book. [See regulation 15(g).](iii)A register of letters despatched (Bengal Form No, 19) should be maintained for the issue of copies of all district orders.
