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State of Punjab - Section

Section 994 in Punjab Jail Manual, 1996

994. Records etc., to be kept 3 years.

- The following records shall be preserved for 3 years and then destroyed: -
(a)- Reports and Returns Nil
(b)- Registers
Number of Form Description of Form
8 Medical Officers' journal
13-L Register of expenditure of medicines
38 Daily register of prisoners dieted
39 Clothing godown stock-book
(b)Bills Forms, etc.
Number of Form Description of Form
1 Jail detailed contingent bill
2 Voucher No. I - Abstract statement of prisonersdieted
3 Voucher No. II - Detailed Statement of the dietof prisoners
4,5 Voucher No. Ill - Detailed Statement of bazarmedicines hospital equipment and No. IV - Statement of amount andcost of diet of sick and convalescent prisoners.
6 Voucher No. V. - General list of charges otherthan those detailed in vouchers Nos. III and IV
7 List of Payees' receipts (Jail maintenance)
8 Statement of warrant credit notes
9 Statement of prices current
10 Statement showing detail of expenditure
11 General bill of jail supplies
12 Manufactory detailed contingent bill
13 List of payees' receipts (Manufactory)
15 Statement of Provincial revenue and receipts
16 Factory Stores Account
56 Estimate of miscellaneous articles
57 Indent for prison clothing
61 Descriptive roll of prisoners for transfer
63 Memo of property of prisoners on transfer
66 Manufactory sale bill
67 General bill of articles supplied to publicoffices
70 Temperature chart attached to return of sick.
73 Indent for registers and forms
80 Outstandings due to the jail manufactory
86 Hospital bed-head ticket.
93 Counterfoil of received.
93-A Receipt for money received
100 Challan of cash paid into Treasury (A and B)
123 Statement A - Showing the nature and amount ofaccommodation
124 Statement C - Showing the working of theremission system
131 Statement showing the amounts credited toGovernment under heads of charges
136 Statement No. XII-A - Showing the result ofemployment of convicts
147 Tent statement
160 Form A - Requisition for railway tickets
174 Docket to Inspector-General asking sanction forextra guard
1 Indent for stationery
179 Purchase Order (Book)
180 Stores Indent (Book)
181 Returned to Store Note (Book)
182 Bin Card
183 Manufactured Goods to Stock Note (Books)
184 Stock Indent (Books)
185 Daily allocation of materials issued to workorders.
IAFZ - 2096 Receipt and delivery vouchers for arms andammunition.
IAFZ - 2091 Requisition for arms and ammunition
Stereo A.and T.  
320 Certificate of the possession of the full amountof permanent advance
B.M. 1 Budget Estimates (expenditure jail and factory)
B.M. 1 Budget Estimate (Income)
M.S.D.  
334-35 Indent for medicines
M.S.D  
336 Supplementary indent for medicines
(d)- Correspondence
See Paragraph No. 991English files relating to Civil pensioners shall be destroyed three years after the death of a pensioner, when there are no outstanding claims on the part of the heirs.