- (i) Rules framed by Government prescribe the procedure to be followed in the maintenance of service books.(ii)The following further rules are hereby prescribed.-(a)Thumb and finger impressions of the left hand should be made in the space provided for the purpose.(b)Promotions, reversions, leave of every description (except casual leave), transfers, suspensions and every other interruption in service should be noted with full details of their duration. It is the duty of the accountant in the divisional office, and of the Superintendent in the Chief and Superintending Engineer's Offices to see that this is done at the time the event takes place.(c)Every entry should bear the signature of the head of the office, and books which have been received from other offices incomplete in this respect should be returned to be completed.(d)The entries in the first page should be reviewed, revised if necessary and re-attested at least every five years and the signatures of the official concerned and the head of the office should be dated. A register should be kept of the dates of such attestations.(e)The dates of birth should invariably be taken from the service books and from no other source.(f)As regards alterations in dates of birth, attention should be paid to the following instructions as well as to those contained in paragraph 4.Dates of birth in service books should be recorded both in figures and words.Any alteration necessiated by a clerical error at the time of opening a service book should be carried out immediately the error is discovered and attested by the dated initials of the head of the office, andAny other alteration must be formally sanctioned by the Superintending Engineer. The correction sanctioned should be made In red ink, and initiated and dated by the head of the office, the number and date of the sanctioning order being given as the authority.Section VTransfers, Suspensions, Dismissals, Removals, Reductions, Deaths and ResignationsTransfers
