Section 41 in The Punjab State Warehousing Corporation Regulations, 1976
41. Works. - The work orders shall be drawn up to the amount of Rs. 10,000 and agreement beyond Rs. 10,000 notice inviting tenders and Estimates shall be prepared on P.W.D. schedule of rates. The work orders will be drawn by the Sub-Divisional Officer on the basis of the qoutations called by him.
(ii)Construction Agreement. - Tenders would be called by the Executive Engineer with due notice from contractors of the Punjab P.W.D., B.&R., Railway, Central P.W.D., Military Engineering Services, Union Territory, Chandigarh etc. giving wide publicity in the press as well as in local P.W.D. divisions. Tenders will be preferably invited on lump sum basis instead of on item-rate basis. After the receipt of tenders, these shall be opened by the Executive Engineer at the specified time and date in the presence of tenderers or their authorised agents if they so like and the Sub-Divisional Officer and any other Officer deputed by Managing Director. The Executive Engineer will prepare a comparative statement indicating the rates of various tenders alongwith the conditions etc. These tenders will be considered by the following Committee :-(1)Executive Engineer - Chairman.(2)Accounts Officer or Assistant Accounts Officer.(3)Secretary or the Storage and Technical Officer.(4)Sub-Divisional Officer.The Committee will recommend the approval of the tenders and the acceptance letter will then be issued by the Executive Engineer after taking approval of competent authority. If possible without any harm to work, the decision regarding quotations may also be obtained from the Committee by the Executive Engineer.(iii)Purchase of Material. - For the purchase of other material which is required for the construction, necessary tenders will be called by the Executive Engineer and processed as per procedure and under head construction agreement. Where a case for making purchase cannot generally be decided on the basis of lowest rates received by calling quotations/tenders on the basis of the quality and specifications of the materials offered have also to be checked personally or the Engineering Cell may need certain material or T&P urgently, in which case, it may also not be possible to go into usual formalities of inviting quotations etc. in such cases after recording full justifications, the Executive Engineer may recommend purchase through Purchase Committee which may even go to the various suppliers, check the suitability of materials, specifications, negotiate with the suppliers on the spot. The Purchase Committee is also authorised to make cash purchases after taking necessary advances. The Purchase Committee shall be constituted as under:-(a)For the purchase of materials upto Rs. 5,000 except petty items costing less than Rs. 100/-(i)Sub-Divisional Officer.(ii)Warehouse Manager/Representative of the Accounts Officer in the case of Head Office.(b)For purchase of material more than Rs. 5,000.(i)Managing Director or his representative.(ii)Executive Engineer.(iii)One Sub-Divisional Engineer.(iv)Labour Rates. - If circumstances warrant, labour can be engaged by the Engineering Cell departmentally on the rates given in the Punjab P.W.D. Schedule of rates applicable to the particular Zone. The Executive Engineer will have full power to sanction the rates of departmental labour after considering the non-availability of labour on scheduled rates within the prevailing ceiling for the P.W.D. Zone recording full justification. In case the work-charge staff is to be employed on the supervision of the construction of godown at site, these would be employed at fixed rates. Higher pay can be allowed by the Managing Director on merits.(v)Negotiations of Tenders. - The tender Committee can negotiate with the lowest tenderer if the rate is considered high. In case the lowest tenderer is not considered suitable and resourceful or does not agree to reduce the rate, the negotiations can be held by the Committee with the next lowest tenderer so as to arrive at reasonable fair rates. In case of single tender, the Committee can also recommend acceptance of the same rate if otherwise found reasonable.(vi)Measurements, Buildings and Payments. - Measurements of the work will be done by the Sectional Officer and entered in the Measurement Book. The Sub Divisional Officer will check these to the maximum as far as possible but atleast 50 percent and in case of concealed item cent per cent check. The test check of atleast 10 per cent of the amount shall be done by the Executive Engineer himself. The rates for each item will be entered by the Sub- Divisional Officer himself in the final bill which shall be audited in the office of the Executive Engineer and then the payment will be made by the Accounts Officer. Payment of all bills shall be made by the Accounts Officer after these are passed by the Executive Engineer on proper scrutiny. The accounts of expenditure will be maintained in the office of the Executive Engineer in the same way as is being done in P.W.D. with this slight modification that the unnecessary forms and returns will be eliminated. The expenditure of the construction of godowns will be maintained sub-headwise as in P.W.D. so that at any time this could be scrutinised and checked. Similarly the payments for supply of material will be made by the Accounts Officer on the basis of bill duly passed by the Executive Engineer.The bills of work charged staff and labour employed departmentally shall be passed by the Executive Engineer and there by payment of the same will be made by the Sub-Divisional Officer out of the imprest given to him for the purpose. The imprest will be issued to the Sub-Divisional Officer by the Accounts Officer, which shall be got recouped monthly or earlier in special circumstances.(vii)Material and T and P account - Proper account of material and other articles received will be maintained by the Sub-Divisional Officer as is being maintained in Public Works Department. Similarly the consumption account of the material issued to contractors shall also be prepared with each bill. It shall be necessary to have "Suspense Head" for stock. T and P head of expenditure will be kept separately. The numerical Account of T and P will be maintained by the Sub-Divisional Officer.(viii)The Executive Engineer of the Corporation or any other officer to be nominated by the Chairman and acceptable to the Corporation would usually be the Arbitrator in case of any dispute between the Punjab State Warehousing Corporation and the Contractor or Supplier.
