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State of Madhya Pradesh - Section

Section 66 in The M.P. Janpad Panchayats (Accounts) Rules, 1999

66. Repeal Saving.

- All rules corresponding to these rules in force immediately before the commencement of these rules are hereby repealed. Provided that any order made or action taken under the rules so repealed shall be deemed to have been made or taken under the corresponding provisions of these rules.Appendix[See Rule 3]List of Accounting Records and Statements
Form No. Name of Form/ Register Rule
(1) (2) (3)
JP-1 Receipt Book 9(1)
JP-2 Stock Register of Receipt Books 10 (3)
JP-3 Cash Book 11
JP-4 Bank Register 21
JP-5 Bank Reconciliation Statement 25 (2)
JP-6 General Ledger 27
JP-7 Register of Grants 32(1)
JP-8 Register of (Annual Rent, Rates and Taxes) 33 (2)
JP-9 Register of (Monthly) Rent, Rates and Taxes 33(2)
JP-10 Payment Vouchers 35
JP-11 Salary Bill Register 40
JP-12 Register of Security obtained from Employees 47
JP-13 Register of interest bearing loans and advances 50(1)
JP-14 Register of non-interest bearing loans and advances 50 (1)
JP-15 Register of funds Deposited/Invested 51
JP-16 Register of fines and penalities 52
JP-17 Register of immovable properties 53
JP-18 Register of Dead Stocks 55
JP-19 Monthly Trial Balance 59
JP-20 Receipt and Disbursement Accounts 60
JP-21 Income and Expenditure Accounts 61
JP-22 Balance Sheet 62
Form No. JP-1[See Rule 9 (1)]ReceiptJanpad Panchayat .................................................. Received from ......................... Son of/W/o ................. Resident of .............. a sum of Rs. .......... (in words ............ only) through Cash/ Cheque/ DD No. ........... dated drawn on .................. Banks towards ........
Cashier/ Accountant Chief Executive officer
Entered on Cash Book Folio No. ..........................
Counter-foil
Janpad Panchayat ......................
Receipt No. ........................... Date .........................
Received from Son of/W/o .................... Resident of.................. a sum of Rs. .................... (in words..................................................... only)through Cash/ Cheque/ DD No. ........................ Dated....................... drawn on ..............................Bank towards ........................
Cashier/Accountant Chief Executive officer
Entered on Cash Book Folio No. ................
Form No. JP-2[See Rule 10 (3)]Stock Register of Receipt Books
Janpad Panchayat...................... Page No. ....................
Opening Balance
Date Total No. of Books Money Receipt No. from Money Receipt No. to Total No. of Receipts Date Name of Supplier
(1) (2) (3) (4) (5) (6) (7)
             
Receipts
No. of Books Printed/purchased
Money Receipts No. from Money Receipt No. to Total Money Receipts Total No. of Books Signature of Authorised officer
(8) (9) (10) (11) (12)
         
Given/Issued
Date To whom issued No. of Books issued Issue Money Receipt No. from Money Receipt No. to Total No. of receipts Signature of receiving officer
(13) (14) (15) (16) (17) (18) (19)
             
Balance of Receipts Books
No. of Books (Col. No. 2 (+) 11 (-) 15) Money Receipt No. from Money Receipt No. to Total Receipts Signature of Authorised officer Remarks
(20) (21) (22) (23) (24) (25)
           
Form No. JP-3[See Rule 11]Cash Book
Janpad Panchayat...................... Page No. ....................
Receipts
Date Money Receipt Number Particulars Subsidiary Register Folio No. General Ledger Folio No. Cash Bank Adjustments
(1) (2) (3) (4) (5) (6) (7) (8)
               
Payments
Date Voucher Number Particulars Subsidiary Register Folio No. General Ledger Folio No. Cash Bank Adjustments
(1) (2) (3) (4) (5) (6) (7) (8)
               
Form No. JP-4[See Rule 21]Bank RegisterName of the Bank ........................ Account No. ........................ Page No. ........................
Deposits
Date Receipt Number Particulars Cheque/ DD No. Drawn of (Name of Bank) Date of Deposit Amount Remarks
(1) (2) (3) (4) (5) (6) (7) (8)
               
Withdrawals (Cheque Issued)
Date Vr. No. Particulars Cheque Number Signature of Authorised Persons Amount Balance with Bank Remarks
(9) (10) (11) (12) (13) (14) (15) (16)
               
Form No. JP-5[See Rule 25 (2)]Bank Reconciliation Statement As On.............Name of the Bank ......... Account No. ........ Amount in Rs. ..............
1. (A) As per General ledger as on balance
  Add :
(B) Cheques issued but not presented for payment (as on thedate of reconciliation)
S.No. Cheque No. To whom issued Amount
1.2.3.................. (4)
(C) Interest and other amount credited by the Bank but notaccounted for in the cash book.
S.No. Particulars Date of Credit Amount
1.2.3............... ( + )Total A + B + C
II. LESS (D) Cheques/DD etc. deposited in Bank but not credited tillthe date of reconciliation.
  S.No. Date of deposit Particulars Amount
  1.2.3............. (+)
  (E) Bank charges and other amount debited by Bank but notaccounted for in the cash book.
  S.No. Date of pass book entry Particulars Amount
  1.2.3.
  (F) Balance as per Pass Book as on same day as in (A) Rs.
.................. ..................
Accountant Authorised officer
Form No. JP-6[See Rule 27]General Ledger
  Page ...............................................
Name of the Account ......................... Budget Code .................................
  Budget provision ...........................
Date Particulars Cash Book Folio Debit Rs. Credit Rs. Dr. Balance
Dr./Cr. Amount Rs.
(1) (2) (3) (4) (5) (6) (7) (8)
               
Form No. JP-7[See Rule 33 (2)]Register of GrantsNanpad Panchayat ........................ Year ......................... Grants Received From ............................ For .................... Purpose ..................................
(a) Total estimated cost of the Scheme Rs. .........................
(b) Grant payable by the Government/ other sources, towards thescheme Rs. .........................
(c) Contributions payable by people towards the Scheme................................  
  (i) Cash  
  (ii) Material (Value)  
  (iii) Labour (Value)  
(d) Janpad Panchayat's share of expenditure Rs. .........................
(e) Conditions, if any, attached to the grant.  
Sanctioning authority No. and date of sanction of grant Date of receipts of grant Amount of grant received cash Amount of Contribution received from people valueof Material
(1) (2) (3) (4) (5)
         
No. and date of voucher Amount Total value of work done as per completioncertificate Initials of the authorised official Remarks
(6) (7) (8) (9) (10)
         
Note - 1. Column No. (8) to be filled in case of works only on their completion.