Section 39 in The Punjab Town Improvement Trust Rules, 1939
39.
On receipt of the stores the store-keeper will inform the indenting officer that they have arrived and are ready for his inspection. After inspection the invoice or bill will be endorsed by the store-keeper for signature by the indenting officer "Goods inspected and passed as up to sample." The store-keeper will then complete entries on the receipt side of the register of stores ordered and received (form No. 16) and will return the endorsed invoice or bill to the accountant, noting on the invoice or bill the page or pages in form No. 16 on which the goods have found entry.Note. - The store-keeper must on no account take any articles into stock until the invoice or bill has been received and the articles accepted by the indenting officer. Stores received back by the store-keeper from works as surplus must, to be entered on the advice note (form No. 21) which will be in triplicate. The inner foil will remain with the despatching officer. The duplicate and triplicate will be forwarded to the store-keeper who will return the duplicate receipted to the dispatching officer and will pass the triplicate to the accountant for entry in the stock register (form No. 22).
