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State of Madhya Pradesh - Section

Section 8 in The M.P. Gram Panchayat (Annual Accounts and Administration Report) Rules, 1998

8. Repeal.

- All rules corresponding to these rules in force immediately before the commencement of these rules are hereby repealed in respect of matters covered by these rule :Provided that any order made or action taken under the rules so repealed shall be deemed to have been made or taken under the corresponding provisions of these rules.Form-1(See Rule 4)Statement showing receipts, budget estimates and reasons for variations of Gram Panchayat for the financial year ending on 31st March, 199.....
Head of Receipt with Sub-Heads Opening Balance
Budget Estimate Actual Receipts Savings Excess Reasons for variations Remarks
(1) (2) (3) (4) (5) (6) (7)
  Rs. P. Rs. P. Rs. P. Rs. P.    
1.            
2.            
3.            
4.            
5.            
Grand Total ......................
Note. - Only in cases where excess or savings is more than ten percent, reasons therefor be recorded.Dated .........................................Signature of Secretary/ AuthorizedOfficer or Servant.Form-2(See Rule 4)Statement showing the expenditure, budget estimates and reasons for variations of the .........Gram Panchayat for the financial year ending on 31st March, 199.....
Head of Receipt with Sub-Heads Budget Estimates Actual Expenditure Savings Excess Reasons for variations Remarks
(1) (2) (3) (4) (5) (6) (7)
  Rs. P. Rs. P. Rs. P. Rs. P.    
1.            
2.            
3.            
4.            
5.            
Closing Balance
Grand Total .................. Rs. P.
Note. - Only in cases where excess or savings is more than ten percent, reasons therefor be recorded.Date .....................Signature of Secretary/ AuthorizedOfficer or Servant.Form-3[See Rule 4 (1)]Statement showing demands, collection, remission and balance of revenue of the Gram Panchayat.............for the financial year ending on 31st March, 199.....
S.No. Source of Income Demand of Previous Year 199... Demand of Current Year 199...
(1) (2) (3) (4)
       
Outstanding balance of previous year i.e. 199....... and antecedent years Remitted during the year 199....
On account of demand for current year shown inColumn (4) On account of balance of previous year in Column(5)
(5) (6) (7)
     
Collections Balance Remarks
On account of current year in Column (4) On account of previous year in Column (5) On account of current year in Column (4) On account of previous year in Column (5)
(8) (9) (10) (11) (12)
         
Dated ......................................Signature of Secretary/ AuthorizedOfficer or Servant.Form-4[See Rule 4 (2)]Statement of Grants-in-aid received and spent during the financial year 199......................
S.No. Name of Schemes or Project for which Grant-in-aidis given Amount received during the year 199... Amount spent during the year 199... Balance.
(1) (2) (3) (4) (5)
         
Estimated cost of construction work Expenditure till date on the work State of work Remarks Particulars about certificate ofcompletion of work
(6) (7) (8) (9)
       
Note. - Columns 6, 7, 8 and 9 should be filled only in case of construction works.Date .....................Signature of Secretary/ AuthorizedOfficer or Servant.Form-5[See Rule 4 (3)]Statement of sums received and spent in schemes enforced by Central Government/ State Government for the financial year 199...Gram Panchayat ............... Janpad Panchayat ................. District ......
S.No. Name of Scheme Sums received in the year Sums actually spent in the year Balance, if any Surplus/ Deficit, if any Reasons for surplus or deficit
(1) (2) (3) (4) (5) (6) (7)
 
Total .............
Balance of previous year
Grand Total
Dated.................................Signature of Secretary/AuthorizedOfficer or ServantForm-6[See Rule 4 (4)]Statement of physical target and achievement relating to schemes sponsored by Central Government/ State Government during period of financial year 199...Gram Panchayat ............ Janpad Panchayat .......... District ......
S.No. Name of Scheme Physical target Achievement against the target Target Excess/ shortfall in achievement Reasons for short-fall in achievement
(1) (2) (3) (4) (5) (6)
           
Dated ..................................Signature of Secretary/ AuthorizedOfficer or Servant.Form-7[See Rule 4 (5)]Statement of loans received from Government/ Janpad Panchayat/ Zila Panchayat/ other institution and repayment during the financial year....Gram Panchayat........
S.No. Name of department to which loan relates Serial No. and date of sanction Purpose for which the loan is sanctioned
(1) (2) (3) (4)
       
Date on which received Number of installments fixed Amount received Amount, which has become due for repayment duringthe year including arrears, if any
(5) (6) (7) (8)
       
Amount actually repaid Balance of unpaid installments if adjusted out ofGrant-in-aid Balance outstanding Remarks
(9) (10) (11) (12)
       
Dated ................................................Signature of Secretary/ AuthorisedOfficer or Servant.Form-8[See Rule 4 (6)]Statement of floating assets and liabilities of Gram Panchayat for the financial year 199....
Assets Liabilities
1. Cash Balance - 1. Deposits -
  (a) Cash in hand   (a) Security deposits by servant of Panchayat
  (b) in bank/account   (b) Current money
  (c) investments   (c) Other deposits
2. Loans Recoverable - 2. Loans Repayable -
  (a) Employees   (a) Janpad Panchayat Loan
  (b) from others   (b) Loans raised by Gram Panchayat
        (c) Loans from Government
3. Advances outstanding - 3. Outstanding Bills -
  (a) advance recoverable   (a)  
  (b) permanent advance      
  (c) advance to servants of Panchayat      
4. Taxes not recovered - 4. Unspent Balance -
  (a) Arrears      
  (b) Current      
5. Demand outstanding -      
  (a) Arrears      
  (b) Current      
Total ............... Total ...............
Note. - (i) Only such arrears of taxes and other demands as are not time barred and for the recovery of which the Panchayat is not precluded from taking legible steps shall be shown as assets.
(ii)Amount of every grant should be shown separately.
Dated ..........................................Signature of Secretary/ AuthorizedOfficer or Servant.Form-9[See Rule 5 (1)]Position of posts of Sarpanch/ Panchas at the end of yearGram Panchayat ............... Janpad Panchayat .................. District .................
Class of Member Number of members prescribed
SC ST OBC Other Total
M F M F M F M F M F
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1. Sarpanch2. Panch
Class of Member Number of members at the end of the year
SC ST OBC Other Total
M F M F M F M F M F
(1) (12) (13) (14) (15) (16) (17) (18) (19) (20) (21)
1. Sarpanch2. Panch
Class of Member Number of Vacancies
SC ST OBC Other Total
M F M F M F M F M F
(1) (22) (23) (24) (25) (26) (27) (28) (29) (30) (31)
1. Sarpanch2. Panch
Dated.................................Signature of Secretary/ AuthorizedOfficer or Servant.Form-10[See Rule 5 (2)]Meetings convened in the year at the end of the year ..........Gram Panchayat .............. Janpad Panchayat ............ District .............
Name Total number of Meetings
General Meeting Postponed Meetings Special Meetings Total Remarks
(1) (2) (3) (4) (5) (6)
1. Gram Sabha.          
2. Gram Panchayat.          
3. Standing Committee -          
(i) General Administration Committee.          
(ii) Construction and Development Committee.          
(iii) Education, Health and Social Welfare Committee.          
................Signature of Secretary/ AuthorizedOfficer or Servant.Form-11[See Rule 5 (3)]StaffFinancial Year ...............
Name of Category Number of each Category Honorarium/ remuneration Total payment during the year
(1) (2) (3) (4)
1.2.3.4.5.
................Signature of Secretary/ AuthorizedOfficer or Servant.Form-12[See Rule 5 (4)]Statement showing target under Annual Plan and AchievementsGram Panchayat .................
S. No. Programme Head Physical Target Achievement
(1) (2) (3) (4)
       
................Signature of Secretary/ AuthorizedOfficer or Servant.Form-13[See Rule 5 (5)]Gram Panchayat ............ Janpad Panchayat ............ District ............ Statement showing peoples participationFinancial Year ............
S. No. Name of work Total Cost Government grant, if any Peoples participation
Cash Materials Labour
(1) (2) (3) (4) (5) (6) (7)
             
................Signature of Secretary/ AuthorizedOfficer or Servant.