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State of Uttar Pradesh - Section
Section 197 in The General Rules (Civil), 1957
197. Period of retention of papers.
- The following papers shall be destroyed on the expiration of the periods specified against them computed from 1st January of the year succeeding that to which they relate :| Number | Description of Paper | Period of retention |
| 1. | Counterfoils of Amin's payment orders | Three months |
| 2. | File-books of general number "slips" | Six months |
| 3. | File-books of weekly extracts from Amin's diary | Three months |
| 4. | File-books of Amin's weekly cash returns | Six months |
| 5. | Counterfoils of property and cash receipt book of Amin | One year |
| 6. | Invoice counterfoils | Ditto |
| 7. | Counterfoils of receipts granted for payments into court | Ditto |
| 8. | File-books of advice lists | Ditto |
| 9. | File-books of memoranda of monthly grand totals of amountsreceived and repaid at the Treasury | Ditto |
| 10. | File-books of daily and monthly extracts from registers Dittoof receipts and repayments of deposits | Ditto |
| 11. | Periodical statements, returns, and office copies of the same | Ditto |
| 12. | Proceedings of other courts and offices forwarding summonses,notices, proclamations and the like | Ditto |
| 13. | Proceedings of lower courts calling for records, asking forinformation and the like | Ditto |
| 14. | Reports from ministerial officers not relating to particularsuits or cases | Ditto |
| 15. | Applications for leave, or from candidates for employment, orany other proceedings, reports and applications not relating toparticulars suits or cases | Ditto |
| 16. | File-books of Amin's weekly property statement | Ditto |
| 17. | Sahna certificate counterfoils | Ditto |
| 18. | File-books of applications for search (Chapter IX, Rule 224) | Ditto |
| 19. | Application for renewal of certificates of pleaders andmukhtars and cancelled certificates | Two years |
| 20. | Plusandminusmemoranda and file books of thesame | Three year |
| 21. | Counterfoils of certificates for refunds or payments ofCourt-fees | Ditto |
| 22. | Treasury chalans (videparagraph 3 of Rule 514,Chapter XX) | Six account years |
| 23. | Counterfoils of repayments order books | Twelve years: |