- To prevent pending correspondence from being overlooked the clerk-in-charge of the correspondence shall keep a list (B. P. Form No. 203) showing all letters received or issued, to which no reply has been received or despatched within seven days. Old entries pending from the previous week should always be carried forward in red ink. This list shall be put up weekly before the Superintendent or, in his absence from headquarters, to the officer who may be in charge of his office, for inspection and orders. In heavy districts the Superintendent may delegate this duty to the headquarters Deputy Superintendent, but he shall check the list himself as often as possible - at least once a month. Instructions for preparing the list are given at the foot of the form.
