Section 245 in Rules under the United Provinces Excise Act, 1910
245. File Register and Guard Books.
(1)File Registers for different subjects should be maintained separately, and normally continued for five years. Separate register should be opened for-(i) Excise Inspectors, and Excise Clerks and (ii) Tari Supervisors and Excise constables. There is no need for maintaining personal files of these officials or they are liable to interchange transfers.(2)A Guard book of circular and orders of general importance, duly indexed in the prescribed form will be maintained in the office of Assistant Excise Commissioners and Excise Inspectors. Another Guard Book containing circulars and orders of lesser importance will also be maintained separately. General circulars received by the staff should be checked up against the quarterly list of General Circulars published in the Excise Supplement to the Criminal Intelligence Gazette and copy asked for any case it is not received.
