(a)A report of the annual confidential remarks on each Government servant is kept in his permanent character roll. The parent department maintains the copy of the character roll of an officer on deputation outside the department or transferred to the Universities. Where only one copy of the character roll is maintained, the remarks of all the reporting officers are entered in original. Where several copies of the character rolls are maintained, the original remarks are preserved separately. To safeguard against loss, it is desirable to maintain more than one copy of the character roil. A reporting officer should not keep copies of annual reports recorded by him, unless it is required for verification every now and then by him and he is also the authority which keeps custody of the permanent character rolls and there is no possibility of it being lost' anywhere.
