Section 10(ii) in The Manual of Departmental Orders
(ii)Extracts from documents in which an officer has been praised, censured or adversely commented upon should be filed with his annual reports. When an officer is permanently transferred to another province, these reports having been brought up to date should be forwarded to the local Government concerned. When an officer is only temporarily transferred his name remaining on his own provincial list for promotion, the local Government to which he is transferred should forward duplicate of the report recorded on him to the local Government of the province to which he is permanently attached.
