Section 10(a) in The Manual of Departmental Orders
(a)A complete report for the year on each officer is required. Office copies are not to be retained. Every officer who is transferred or proceeds on leave shall, prior to his departure hand over to his successor sealed covers containing his reports on all officers subordinate to him. The report on each officer shall be placed in a separate sealed cover on which is .recorded the name of the officer and the period to which the report refers. If the period is less than three months, no report need be made unless the officer is employed on work of an exceptionally arduous nature on his conduct deserves censure.
