When issuing materials from stock, the stock-keeper or sectional officer should examine the indent and sign it after making suitable alterations under his dated initials, in the description and quantities of materials, if he is unable to comply with the indent in full. He should then prepare and sign the form of the invoice attached to the indent, according to the supply as actually made. The indent should then be returned at once to the indenting officer for signature on the invoice portion.It should be seen that the acknowledgement of materials is signed by the person to whom they are ordered to be delivered or despatched, or by a duly authorized agent. This applies also to issues made to contractors and private persons.
