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State of Rajasthan - Section
Section 11 in The Rajasthan Municipalities (Records) Rules, 1964
11. Registers.
- The Record Keeper shall keep in the forms given below two registers, one for correspondence and one for records. In each register the entries shall be made in serial order as the files or records are received for deposit in the record room.Record Keeper's Register of Correspondence| Serial no. | Depart-ment | File No. | No. of papers in file | Date of deposit in record room | Date in which file should be examined for weeding | Initial of Record Keeper | Date on which file actually examined for weeding | Number of papers ordered to be destroyed | Date of destruction | Number of papers remaining in file, if any | Remarks |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 |
| Serial No. | Description of record | Date of deposit in record room | Date on which file should be examined or weeding | Initials of Record Keeper | Date on which record was actually examined forweeding. | If ordered to be destroyed date of destruction | Initials of officers ordering the destruction | Remarks |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 |