Section 124 in Tamil Nadu Educational Inspection Code
124. Surprise visit and visit for "improvement".
- In addition to annual inspection, surprise visits and visits for improvement should be paid by the Deputy Inspectors to all the elementary schools in their jurisdiction. Every school should receive at least three such visits during the year. The dates of these visits should not, as a rule, be communicated to managers before hand. The special aim of these other visits should be to see the school in its normal condition without special preparation for inspection to note what attention is being paid to the suggestions made at annual inspection and, if necessary, to supplement these suggestions.The Inspecting Officer will be able to devote special attention to special points and to spend more time in the giving of model lessons and in watching the working of the whole school that will, as a rule, be possible at the time of annual inspection. Even in the case of surprise visits, the aim of improvement should be evident and remarks, and suggestions should be based on those made at inspection.The aim of surprise, in addition to the general aim of improvement, is that of judging the condition and progress of the school as reported in their monthly returns in comparison with actually prevailing condition when visit without notice. As the assessment of grant to aided schools and also periodical recommendations regarding the accommodation of staffing and equipment of schools under public management are based upon the monthly returns of the schools, it is most essential that attention should be paid at surprise visits to the verification of all the facts and figures furnished in the monthly returns. It will not, therefore, be sufficient for the Inspecting Officer to be satisfied with merely noting the strength and attendance at the visit and whether he found the school in working order or not.He should make a quick inspection of the entries in all the registers since the time of his previous visit, find how far the time-table is followed, judge how far the teachers are regular in their attendance and industrious in their work and spend some time in watching the class at work. The instructions issued by the Director in respect of surprise visits should be fully observed and carried out. Hurried visits for the purpose of a normal fulfillment of programme are to be highly deprecated. A visit to ordinarily last in the case of small schools at least half an hour and in the case of larger schools proportionately longer, if it is to justify its purpose.Action in respect of irregularities found in schools not under the Inspecting Officers, jurisdiction should be taken by correspondence with the officer under whose jurisdiction the school is. No remarks other than a note of the strength and attendance of pupils and of teachers and how far the time table was found being followed should be entered in The inspection book of the schools. The efficient administration of elementary education depends largely upon the frequent contacts of the Inspecting Officers with schools in their normal condition and with the residents of the areas where the schools are situated. The only means to such contact are surprise and improved visits.Too much emphasis cannot, therefore, be laid on this aspect of the work of Inspecting Officers. They should not only plan their programmes to provide sufficient time for this work so as not to carry it out in any hurried or desultory manner but also see that areas and schools which require more frequent visits than others receive such visits and that unnecessary time is not spent in superfluous visits to efficient schools and schools in urban and educationally advanced areas such as the headquarters of the officers. If any serious defects are noted at these visits, they should, of course, be taken to the notice of the District Educational Officer.C. Rules Applicable to Secondary Schools and Training Schools
