Section 21 in Tamil Nadu Educational Inspection Code
21. Personal file to be maintained.
- The Inspecting Officers of the gazetted rank shall maintain in their personal custody in the prescribed form a personal file for every officer and servant of the department subordinate to them, and record therein, in their own handwriting and over their initials such fact as come to their personal notice, from time to time, regarding the work and character of each. Special care should be taken to see that the entries are, in no case, based on mere hearsay, but on personal experience or enquiry. Any adverse remark shall be communicated to the person concerned. Those personal files shall be handed over to the successors in office to be continued by him. It will serve the purpose of an official history of each subordinate officer and help the inspecting officers in giving or recommending promotions.Confidential sheets should be maintained for all L.T., B. Ed. and B.T. Assistants working in Local Body schools by the District Educational Officers and Inspectresses and these should be written up preferably at the time of inspection. Copies of those confidential sheets should be submitted to the Divisional Inspectors immediately after the inspection of the respective schools. In addition to writing these confidential reports, inspecting officers must have an all-round judgment about all such Assistants so that they will be in a position to order the necessary help to the Divisional Inspectors in the choice of selecting proper Headmasters for Local Body schools. The confidential reports in respect of L.T., B.Ed., or B.T. Assistants in secondary schools under Local Bodies should also be maintained regularly every half year. The Divisional Inspectors of School should peruse carefully the confidential reports mentioned above, while inspecting the offices of the District Educational Officers and Inspectresses of Girls' Schools and record in the questionnaire the defects, if any, noticed at that time.
