- Copies and memoranda pasted into the file volumes of register book No. 1 shall be entered in the consecutive numberical series of that register according to the date of receipt, for example, a document having been entered in register book No. 1 as No. 457, a copy received shall be pasted in the file volume of that register and receive the No. 458, and if before another copy is received a document is entered in register book No. 1, it shall be numbered 459. The numbering of the copies pasted in the file book No. 1, shall be consecutively marked at the top and the document numbers with volumes and pages of the file book noted in red ink on the heading of the page in book No. I on which the next serial number is entered. The file book is merely an additional volume of book No. 1 and must be paged in exactly the same way i.e. each side of each leaf must be treated as a page and numbered consecutively in hold figures at the top outer corner, each leaf being considered as two pages as in the case of book No. 1 itself.On each copy and memorandum entered in the file book should be conspicuously noted the page and volume of register book No. 1 of the consecutive series in which the copy or memorandum is entered and below the line should be given the page and volume of the file book also e.g. "Registered as No. 500 in Book 1" Volume 10 on pages 20 & 21/file book I volume II, on page 60. The indexing should similarly be made with reference at pages and volume of both the register. The file book will be a bound containing blank butts.
