74. Superintendent to check the stock, machinery and tools half yearly.
- The Superintendent should personally check every article of store atleast once in six months and record in the remarks column of the store register whether the balance checked on a certain date was correct or incorrect and what discrepancies, if any, were noted. A note of this check should also be made in his journal and the discrepancies, if any, should be reported to the Inspector-General at once.Note 1. - The checking of articles should be so arranged that the Superintendent checks one-half in one quarter which the Dy. Superintendent should check in the second quarter and vice-versa. In this way every article will be checked once in three months either by the Superintendent or the Deputy Superintendent. The certificate of the check shall be submitted to the Inspector-General in form No. 52 soon after the 1st January, and the 1st July, each year. The Superintendent on taking over charge, need not check the stores, but he should examine the books to see what articles have not been checked by his predecessor in the half year and should check these during the remaining period of the half year.Note 2. - When shortages are found as a result of a check made in any of the stores, or as a result of an audit report by the Accountant-General, Punjab, the Superintendent shall take immediate action to fix responsibility for the shortages and submit his report with recommendations to Inspector- General for orders.
