The cash book shall be opened every month with the closing balance of the previous month. The total amount of subscriptions realised shall be credited in one entry at the end of the month; but all other transactions shall be recorded as soon as they occur, care being taken to show the amounts in the proper columns. The cash book shall be balanced every month and the total net balance verified with that shown in the plus and minus memorandum against the head Provident Fund. At the end of the year, if there is any surplus under the 'Miscellaneous' to be transferred to the credit of the Council under Rule 462 an adjustment voucher shall be drawn up and passed by the Executive Officer debiting the head 'Provident fund' by credit to 'Miscellaneous Surplus transferred from Provident Fund' in the cash book it shall be shown as a charge under 'Miscellaneous'. When the cash book has been closed the closing balance under the heads 'Subscriptions' shall be verified with corresponding totals in the abstract register'.If any difference are noticed when effecting the reconciliations above referred to, steps shall be taken at once to find out the cause thereof and the necessary adjustment shall be promptly made.
