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State of Punjab - Section

Section 987 in Punjab Jail Manual, 1996

987. List of returns, etc., to be furnished.

- The Bills, returns, reports, etc., to be furnished by the Superintendent, are as follows:-
(a)Periodical
No. of Form. Description of bill, return   To whom to be submitted. Date on which due
  Weekly      
116 List of unconvicted (other than Sessions)prisoners, detained in jail more than 30 days.   District Magistrate Every Monday
  Monthly      
1 Jail detailed contingent bill   Inspector General 8th of the succeeding month
2 Voucher No. I - Abstract statement of prisonersdieted.   Ditto Ditto
4 Voucher No. III - Detailed statement of BazarMedicines and Hospital Equipment   Ditto Ditto
5 Voucher No. IV - Statement of amount and cost ofdiet of sick and convalescent prisoners.   Ditto Ditto
6 Voucher No. V.-General list of charges otherthan those detailed in vouchers Nos. III and IV   Ditto Ditto
7 List of payees' Receipts (Jail maintenance)   Ditto Ditto
8 Statement of warrant credit notes   Ditto Ditto
9 Statement of prices current   Ditto Ditto
10 Expenditure Statement of Contract Contingencies   Ditto Ditto
11 General bill of jail supplies   Ditto Ditto
12 Manufactory detailed contingent bill   Ditto Ditto
13 List of payees' receipts (Manufactory)   Ditto Ditto
15 Statement of Provincial revenue and receipts   Inspector-General 10th of the succeeding month
43 Abstract of mortality   Ditto 5th of the succeeding month
45 Statement of prisoners in jail on the last dayof the month   Ditto Ditto
67 General bill of articles supplied to publicofficers   Accountant General 3rd of each month
87 Warders' service sheet   Quarterly Superintendents, headquarters jails 10th of the succeeding month
17 Return No. I - Number and disposal of convicts   Inspector-General 15th of the month succeeding the quarter.
18 Return No. 11 - Religion age etc. of convictsadmitted   Ditto Ditto
22 Return No. VI - Offences committed andpunishments awarded   Ditto Ditto
30 Return No. XVII - Mortality according to lengthof time passed in jail   Ditto Ditto
31 Return No. XVIII - Particulars of prisonersunder trial   Ditto Ditto
32 Return No. XIX - Particulars of civil prisoners   Ditto Ditto
33 Statement B. - Condition of prisoners discharged   Ditto Ditto
34 Supplementary Statement B. - Health of prisonersadmitted and discharged   Ditto Ditto
80 Outstandings due to the jail manufactory   Ditto 8th of the month succeeding the quarter
  Half-Yearly      
52 Inventory of stores   Inspector-General 1st January and 1st July
53 Certificate of correctness of scales and weights   Ditto Ditto
54 Confidential report of establishment   Ditto Ditto
56 Estimate for miscellaneous articles   Ditto 1st May and December
90 Report on the conduct, health, etc. of Stateprisoners   Deputy Commissioner 1st January and 1st July
99 Report on criminal lunatics   Inspector-General Ditto
108 Statement showing the position of warders on thePromotion Board (furnished by Superintendents of HeadquarterJails only)   Superintendent of jails within H.Q. Ditto
  Yearly      
16 Store Account of factories   Inspector-General 20th January
19 Return No. III. - Convicts admitted according tothe nature and length of sentence   Ditto Ditto
20 Return No. IV. - Convicts previously convicted   Ditto Ditto
21 Return No. V. - Escapes and recaptures   Ditto Ditto
27 Return No. XIV - Sickness and mortality amongstprisoners   Ditto Ditto
55 Report on the character and qualifications ofthe warder establishment   Ditto 10th January
57 Indent for prison clothing for succeeding year   Ditto 1st October
68 Statement of farming operations   Ditto 20th January
73 Indent for Registers and Forms   Ditto 1st August
124 Statement C. - Showing the working of theremission system   Ditto 20th January
130 Statement showing losses in Storage of grams   Ditto Ditto
131 Statement showing the amounts credited toGovernment under heads of charges   Ditto Ditto
136 Statement No. XII-A - Showing the result of theemployment of convicts   Ditto Ditto
147 Tent statement   Ditto 15th April
IAFZ 2096 Receipt and delivery vouchers for arms andammunition   Ordnance Officer 15th April
IAFZ 2091 Requisition for arms and ammunition   Inspector- General 15th March
1 Indent for stationery   Ditto 15th July
CAC 3 List of establishment and standing on the 1stApril   Accountant- General 1st May
4. Stereo A and T.320 Certificate of the possession of the full amountof permanent advance   Ditto 15th April
B.M. 1 Budget Estimate (Expenditure) Jail and Factory   Inspector General 20th September
B.M. 1. Budget Estimate (Income)   Ditto 1st October
W.F. 35 StereoA Annual Indent for Universal Forms   .. 1st March
and Indent for Account and   .. 1st September
T-328 Treasury Forms      
(b)Miscellaneous
Number of Form Description of Form
  14 Statement of prisoners released from Jail.
  49 Statement of the names and antecedents of theprisoners whipped.
  58 List of prisoners for whose appointments to theposition of convict Officer sanction is required.
  59 Abstract of bill for jail contingent charges.
Stereo A and T. 306 Abstract bill for contract contingent charges.
Stereo A and T. 309 Abstract bill audited contingencies
  60 Bed Head Ticket for Tuberculosis patients
  61 Descriptive roll of prisoners.
  62 Abstract of bill for manufactory charges.
  63 Memo of prison property of prisoners ontransfer.
  64 Descriptive roll of convicts on transfer to PortBlair.
Stereo A and T 65 Nominal roll with detailed account of crime
  66 Manufactory sale bill
  314 Bill for Service postage.
  71 Record of Black marks.
  72 Declaration of upper subordinate that he has norelatives in the department.
  79 List of prisoners punished and for whosepunishment confirmation is required.
  83 Statement of prisoners released on account ofbodily infirmity.
  88 Cell ticket.
  91 History ticket for Convicts sentenced to oneyear or less.
  91-A. History Ticket for convicts sentenced to overone year.
    (1st Leaf)
    (2nd Leaf)
    (Covers)
    (Labels)
  92 Under-trial prisoner's history ticket.
  93 Form of receipt.
  93(a) Form of receipt for money received.
  94 Chart of control watch.
  95 Statement of the raw provisions sanctioned andissued daily with the weight of the cooked food receivedtherefrom.
  96 Statement of prisoners suffering fromTuberculosis.
  98 Form of security bond for jail officials.
  100 Challan of cash paid into Treasury.
  101 Copy of visitors remarks.
  102 Declaration to which a candidate for employmentin the Jail Department is required to subscribe.
  104 Order of Superintendent for purchase of material
  105 Gate-keeper's pass.
  106 Statement showing the work done by eachprisoner.
  107 Clothing sheet for warders.
  145 Remission sheet.
  148 Report giving particulars of an escape or anattempt to escape.
  149 Report giving particulars of the recapture of aprisoner.
  152 Statement showing particular of a Prisoner to beconditionally released Form F
  153 Measurement statement.
  154 Form for purposes of appealing.
  155 Form of reminder for copy of judgment and resultof appeal.
  156 Report advising despatch of prisoners.
  157 Report acknowledging receipt of prisoners.
  158 Receipt acknowledging prisoners received fromPolice.
  159 Receipt for prisoners made over to the Police.
  160 Form A - Requisition for Railway tickets (N.W.,B.B. and C.I. Railways)
  162 Form D - Notice of intended journey by rail.
  163 Verification roll of candidates for employment.
  164 Acknowledgement by a jail officer of having reador having had explained to him the purport of Section 54(1), ActIX of 1894 in English or Urdu
  165 Form of inventory to be prepared on change ofDeputy Superintendents.
  166 No-Demand Certificate.
  168 Certificate of release.
  170 List of prisoner's property to be attached towarrant.
  171 Civil prisoners', history-ticket
  174 Docket to Inspector-General asking sanction toextra warders.
  175 Form showing particulars of prisoners ordered tonotify their residence after release.
  176 Statement of juvenile convicts admitted into thejail.
  178 Docket forwarding descriptive rolls of prisonersfor transfer.
  179 Purchase Order (Book).
  180 Stores Indent (Book).
  181 Returned to Store Note (Book)
  182 Bin Card.
  183 Manufactured Goods to Stock Note (Books).
  184 Stock Indent (Books).
  185 Daily allocation of materials issued to workorders.
  Note Book ordered in paragraph 197 of PunjabJail Manual
  186 Form of Certificate to be given to the publicexecutioner on his carrying out an execution.
  187 Daily task sheet.
  188 Application for leave (Non-Gazetted officers) -
    Tables for permanent records
    Do. 12 years records
    Do. 5 do
    Do. 3 do
    Do. 2 do
  189 Form of Tender.
  189(a) The Schedule
  189(b) Acceptance of Tender
  189(c) Instructions to Tenderers
  189(d) No-Demand Certificate for contractors
  189(e) Notice calling for Tender
  190 Descriptive Roll of dismissed warders.
  191 Job labour card.
  192 List of life prisoners who have passed 14 yearsin Jail and were not transferred for special reasons.
  193 Caution slip.
  194 Docket form asking for papers of transportationprisoners.
  195 Form of docket calling the members of Committeefor transportation prisoners.
  196 Form of Docket to other Superintendents askingto despatch lifers.
  197 Docket enquiring the number of transportationprisoners.
  198 Post card confirming the appointment of warder.
  198-A Post card stating that resignation has beenaccepted.
  199 Post card cancelling the order of the transferof warders.
  200 Docket form about appointment of warders.
  201 Letter Form promoting and transferring a warder
  202 Manufactory Order Form.
  203 Report of sick prisoners (Books)
  204 Post card enquiring whether prisoners can bereceived.
  205 Post card asking guard to escort prisoners.
  206 Post card stating that prisoners can bereceived.
  207 Invoice Book of articles despatched (Books).
  208 Docket form to "D.C." sending fine ofprisoners received at Jail.
  209 Parcha for guidance of Patrolling Officer.
  210 Parcha showing the names of night-watchman onduty at night.
  211 Verification Roll of Convict warders.
  212 Lables on private clothing.
  213 Objection List of Warrants.
  214 Post card Form acknowledging receipt of letterrequesting supply of miscellaneous things.
  215 Reminder for immediate payment of billsoutstanding.
  216 Information that the articles are being madehere.
  217 Information that the articles required areprepared here.
  218 Ledger Trial Balances (Books).
  219 Daily report of counting prisoners.
  220 Medical History Sheet of Jail Officials.
  221 Slip regarding Government Property not to beremoved.
  222 Notice to railway for despatch of parcels.
  223 Acceptance of terms for transfer of convicts ascolonists to Andamans.
Stereo A. and T. 289 Last-Pay Certificate (L.P.C.).
I.A.F.Z. 2098 Application for repair of arms.
  (a) Emergent indent for Stationery.