Section 4 in Goa State Library (Financial Assistance) Amendment Rules, 1998
4. Conditions for eligibility of grants.
- The Gram Panchayat, Non-Government Organisation/Municipality has to submit an application for Library grants in the prescribed form (Annexure-I) to the State Library Officer (available with the Directorate of Education, Panaji).The Organisations have to comply with the following conditions:-(i)The Library should have suitable and independent premises of about 40 sq. mts. with proper lighting and ventilation.(ii)The Library should maintain all registers and files required for smooth functioning of the Library.Following registers are required to be maintained:-(a)Accession Register.(b)Account Books viz. cash book, journal & ledger.(c)Issue Register.(d)List of members enrolled by the Library.(e)Record of research workers taking advantage of Library.(f)Record of daily visitors and readers.(g)Dead Stock register.(h)Receipt books.(i)List of periodicals and newspapers.(j)Register of permanent and semi permanent assets acquired wholly or mainly out of Government Grants.(iii)The timings of the Taluka Libraries should be minimum of 6½ hrs. on all working days in accordance with the needs of public. The Panchayat Libraries should function for at least 6 hrs. on all working days. In the morning session, it should function for 3 hrs. i.e. from 7.30 a.m. to 10.30 a.m. and in the evening session from 4.30 p.m. to 7.30 p.m. The Taluka and Village Libraries will follow a 6 day week. Adjustment of the timings may be permitted as per the local needs.(iv)The timings of the Library and the list of holidays for Library should be displayed outside the Library Building/Room.(v)The Library shall be open for inspection and audited by the Director of School Education or State Library Officer or by a Representative of State Library Committee/State Library Council. All records and registers etc., shall be made available for scrutiny of the Inspecting Officer.(vi)The Management shall submit an annual report by 30th May and audited statement of the Library expenditure of previous, duly audited by Chartered Accountant, latest by 30th October every year.(vii)A library seeking grants shall have a separate Bank Account in the name of Library.
