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The postal ballot shall be conducted in the manner prescribed by the Companies (Management and Administration) Rules, 2014 and Companies (Management and Administration) Amendment Rules, 2015. As an alternative to voting physically by postal ballot, e-voting option shall also be given to the equity shareholders of the applicant No. 5 as provided for in the said Rules. E-voting facility shall be provided on the electronic platform of either the National Securities Depository Limited or Central Depository Services (India) Limited, as may be arranged by the applicant No. 5. The procedure recommended by the relevant depository for such e-voting shall be followed. At least 21 (twenty one) clear days before the date of the said meetings, advertisement convening the same and stating that copies of the said Scheme of Amalgamation and of the statement required to be furnished pursuant to section 393 of the Companies Act, 1956 and a form of proxy can be obtained free of charge at the registered offices of the applicants or at the office of the Advocate-on-Record, Fox & Mandal, Advocates, 12, Old Post Office Street, 1st floor, Kolkata-700 001 and advertisement of the resolution by postal ballot/e-voting giving details as required under the Postal Ballot Rules be published once in English newspaper 'Business Standard' and once in Bengali newspaper 'Pratidin'. Publication in the Kolkata Gazette is dispensed with.

In addition, at least 30 (thirty) clear days before the meeting to be held as aforesaid in respect of applicant No.5 and 21 (twenty one) clear days before the meetings to be held as aforesaid in respect of applicant Nos. 1 to 4, notices convening the said meetings at the place and times as aforesaid and notices of the resolution by postal ballot/e-voting in respect of the applicant No.5 together with a copy of the said Scheme, a copy of the statement required to be sent under section 393 of the Companies Act, 1956 and other documents accompanying the same including postal ballot forms (in respect of applicant No.5) and the prescribed form of proxy be sent by courier or by personal service addressed to each of the equity shareholders in the applicants at their respective last known addresses and in respect of the applicant No.5 such notice shall be sent by email to all the shareholders who have provided their email id and consented receiving document by email from the applicant No.5.

The quorum for the said meetings of the equity shareholders of the applicant Nos. 1 and 5 be fixed at 5 (five) persons, present either in person or by proxy.

The quorum for the said meetings of the equity shareholders of the applicant Nos. 2, 3 and 4 be fixed at 2 (two) persons present either in person or by proxy.

Voting by proxy will be permitted provided that a proxy in the prescribed form duly signed by the person(s) entitled to attend and vote at the meetings is filed with the relevant applicant at its registered office not later than 48 (forty eight) hours before the meetings. The Chairpersons shall have the power to adjourn the meetings, if necessary.