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7. At least 21 clear days before the day appointed  for   the   said   meetings   to   be   held,   an   advertisement  convening the same and stating that the said Scheme  of   Amalgamation   and   the   statement   required   to   be  HC-NIC Page 3 of 7 Created On Tue Nov 08 00:20:58 IST 2016 O/COMA/472/2016 ORDER furnished   pursuant   to   Section   393   of   the   Companies  Act, 1956 and the prescribed Form(s) of Proxy can be  obtained free of charge at the Registered Office of  the   Applicant   Company   or   at   the   office   of   its  advocate,   be   published   once   in   the   English   daily  newspaper "Business Standard" and the Gujarati daily  newspaper "Jaihind", both Ahmedabad editions and that  the publication of the notice of the said meetings in  the Government Gazette is dispensed with. 

8. In   addition,   at   least   21   clear   days   before   the  said meetings to be held, notices convening the said  meetings   at   the   place   and   time   aforesaid,   together  with a copy of the Scheme of Amalgamation, a copy of  the   statement   required   to   be   furnished   pursuant   to  Section 393 of the Companies Act, 1956 and the form  of proxy, shall be sent by post addressed to each of  the   Equity   Shareholders   and   Unsecured   Creditors   of  the Applicant Company at their respective registered  or last known address.

13. The voting by proxy be permitted provided that a  proxy   in   the   prescribed   form   duly   signed   by   the  person entitled to attend and vote at the aforesaid  meetings   or   by   his   authorized   representative,   is  filed   with   the   Applicant   Company   at   its   registered  office not later than 48 hours before the time fixed  for the respective meetings or subject to approval of  the Chairman in case, if belated.