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At least, 21 clear days before the day appointed for the meeting to be held as aforesaid, an advertisement convening the said meeting indicating the day, the date, the place and time aforesaid and stating that copies of the said Scheme of Arrangement, the statement required to be furnished pursuant to Section 393 of the Companies Act, 1956 and Form of Proxy can be obtained free of charge at the registered office of the applicant company or at the office of its advocates, i.e. M/s. Singhi & Co., 7-8 Premchand House Annexe, Ashram Road, Old High Court Way, Ahmedabad-380 009, be inserted once in Indian Express, Ahmedabad Edition and Sandesh, Ahmedabad Edition. Publication of the advertisement in the Gujarat Government Gazette is dispensed with.
In addition, at least, 21 clear days before the date of the meeting to be held as aforesaid, a notice convening the said meeting, indicating the day, the date, the place and time aforesaid, together with a copy of the said Scheme of Arrangement, a copy of the Statement required to be furnished pursuant to Section 393 of the Companies Act, 1956 and the prescribed Form of Proxy, shall be sent by prepaid letter post under Certificate of Post addressed to each of the Equity Shareholders of the applicant company at their respective registered or last known addresses. The Notice shall be sent to the Equity Shareholders of the applicant company with reference to the list of persons appearing on the record of the applicant company and its register as on 8th August, 2008.
The quorum for the meeting of the Equity Shareholders shall be 5 persons in person.
The voting by the proxy be permitted, provided that the proxy in the prescribed form duly signed by the person entitled to attend and vote at the meeting, is filed with the applicant company at its registered office at Near Seven Garnala, Kalol [N.G.] Gujarat-382 721, India, not later than 48 hours before the meeting.
The value of each Equity Shareholders shall be in accordance with the books of the applicant company and where the entries in the books are disputed, the Chairman shall determine the value for purposes of the meeting and his decision in that behalf shall be final.