25. Confidential reports on subordinate Police Officers above the rank of Assistant Sub-Inspector. - (a) Confidential reports in West Bengal Form No. 5321 shall be maintained in book form for -
(i)Police officers above the rank of Assistant Sub-Inspector, and(ii)Assistant Sub-Inspectors appointed to act as Sub-Inspectors or given powers of investigation.(b)Subject to clause (d) below, entries shall be made in such book -(i)in the month of April of each year;(ii)when the officer concerned is transferred outside the division or Unit,(iii)when the Deputy Commissioner is transferred,(iv)when the officer officiates in a higher appointment, at the end of the officiating period, unless the Deputy Commissioner of Police considers it probable that the officer will again officiate in the same calendar year, in which case one general entry shall be made at the end of the year, and(v)when the Commissioner so orders.(c)Confidential report books shall be kept by the Deputy Commissioner of the division or of the department as the case may be under lock and key and a second book shall not be opened for any officer until the first book is completed. When an officer is permanently transferred to another division or department his confidential report shall be sent to the head of that office.(d)Ordinarily, a Deputy Commissioner shall not make any entry in the confidential report book unless he has been at least six mouths in a division or unit or has formed a definite opinion regarding the work or character of the officer.
