- Each of the Farmers' Organisation shall maintain the following records :(i)An up-to-date copy of the Act, Rules, Directions and orders of the Commissioner/Government;(ii)A map showing the boundaries and jurisdiction of the water conveyance system, within the boundaries of the association;(iii)A register containing the list of land holders and water users along with their land holding in Form-D;(iv)A register showing the area irrigated and the demand of water rate user wise and collection made every season in Form-E;(v)A Bill Register showing the list of works taken up during a season along with their estimate and expenditure in Form F;(vi)Cash Book in Form G; which shall contain all daily receipts and expenditure of Farmers' Organisation;(vii)Receipt Book in Form H;(viii)Asset Register in Form I; and,(ix)Register for repair and maintenance of canal in Form K;(x)Minutes Book;Every proceeding of a General Body meeting and an Executive Committee meeting shall be recorded by the Secretary and approved by the president;(xi)Every proceeding of a Sub-committee meeting shall be recorded by the Secretary and shall be approved by a member of subcommittee.
