Section 74 in Punjab Panchayat Samitis and Zila Parishads Finance, Budget and Accounts Rules, 2014
74. Report of and enquiry into losses.
(1)Whenever any loss of money, revenue or receipts, stamps, stores, etc., held by or on behalf of the Fund caused by defalcation or otherwise is discovered, it should immediately be reported to the Executive Officer or the Chief Executive Officer, as the case may be, as well as to the Government, even when such loss has been made good by the party responsible for it.(2)If the loss is detected by audit in the first instance, the audit authority shall report it immediately to the Executive Officer or the Chief Executive Officer, as the case may be, and to the Government,(3)Any serious loss of immoveable property by any natural calamities like fire, flood, earthquake, etc, shall also be reported to the Executive Officer or the Chief Executive officer, as the case may be, and to the Government.(4)Such reports must be submitted as soon as it comes to notice that there has been a loss. They must not be delayed while detailed enquiries are made after affording an opportunity of hearing the person concerned. When the matter has been fully investigated, further a complete report should be submitted of the nature and the extent of loss showing the error or neglect of rules by which such loss was rendered possible and the prospect of effecting a recovery and punishment to be awarded to the defaulter and other persons who are responsible for contributory negligence,(5)As soon reasonable suspicion arises that a criminal offence has been committed in the matter, the Executive Officer or the Chief Executive Officer, as the ease may be, shall lodge a report to the nearest Police Station for making investigation in the case:Provided that in case the Executive Officer or the Chief Executive Officer is involved in criminal offence, the Chief Executive Officer in the case of Executive Officer Panchayat Samiti and Divisional Deputy Director in the case of the Chief Executive Officer Zila Parishad shall lodge a report to the Police Station.
