Section 13(k) in The Manual of Departmental Orders
(k)Munshis recommended for the post of head Munshi.(ii)When submitting rolls each reporting officer should state whether the man reported on is "strongly recommended", "recommended", or "not recommended", as the case may be, giving brief but clear reasons for the entry.(iii)Recommendations of subordinates considered fit for sub-divisional charge should be submitted every year as laid down in (i) (i) above irrespective of whether or not their names already exist on the approved list, or they are holding sub-divisional charge; and if it is considered that a subordinate whose name is borne on the list has proved himself unfit for sub-divisional charge, the fact should be reported and the removal of his name from the list recommended, the precise reasons for this recommendation being stated.
