Section 34 in Bihar Panchayat Raj Institutions (Conduct of Business) Rules, 2015
34. Proceeding of The Meeting.
(1)All proceedings of the meeting of Zila Parishad shall be recorded in Hindi in Devnagari script in a register kept for this purpose and shall be signed by the presiding member of the meeting. The proceedings of Zila Parishad shall be recorded by the Chief Executive Officer.(2)The proceedings shall include the attendance of present members with their signatures and decisions/resolutions taken at the meeting. Although it will not be necessary to give details of discussions held regarding different resolutions proposed in the meeting, however it shall be the duty of the officer recording the proceedings to give details of each such resolution with reasons, which in his opinion is inconsistent with the provisions of the Act or any other law or rules made therein or directions issued by the government.(3)A copy of the proceedings shall be sent to all the members of Zila Parishad and Panchayati Raj Department. Such copies shall be sent within 15 days. In case of a resolution taken under sub-rule (2), the Chief Executive Officer of Zila Parishad shall send the report of proceedings to the Panchayati Raj Department within 24 hours. The Chief Executive Officer shall also send the relevant extracts of the proceedings of the meeting to district level officers of concerned departments for necessary action at their ends.(4)The proceeding register shall always be kept at the office of Zila Parishad. In no case the proceeding register shall be taken out from the office of Zila Parishad, unless required by the government or authorities authorised by it or by the order of a competent court of law to do so. The Chief Executive Officer shall be the custodian of the proceeding register of Zila Parishad.(5)The proceeding register shall be available for inspection of the members of public.
