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State of Madhya Pradesh - Section

Section 70 in The M.P. Zila Panchayats (Accounts) Rules, 1999

70. Repeal and Saving.

- All rules corresponding to these rules in force immediately before the commencement of these rules are hereby repealed :Provided that any order made or action taken under the rules so repealed shall be deemed to have been made or taken under the corresponding provisions of these Rules.Appendix[See Rule 3]List of Accounting Records and Statements
Form No. Name of Form/Register Rules
ZP-1 Receipt Book 9(1)
ZP-2 Stock register of Receipt Books 10(3)
ZP-3 Cash Book 11
ZP-4 Bank Register 21
ZP-5 Bank Reconciliation Statement 25(2)
ZP-6 General Ledger 27
ZP-7 Register of specific purpose grants 33(1)
ZP-8 Register of grants received and expended 34
ZP-9 Register of grants distributed 35
ZP-10 Register of (Annual) Rent, Rates and Taxes 38 (1)
ZP-11 Register of (Monthly) Rent, Rates and Taxes 38 (1)
ZP-12 Payment Vouchers 40
ZP-13 Salary Bill Register 45
ZP-14 Register of security obtained from employees 50 (1)
ZP-15 Register of interest bearing Loans and Advance 53 (1)
ZP-16 Register of non-interest bearing loans and Advance 53 (1)
ZP-17 Investment Register 55
ZP-18 Register of Fines and Penalties 55
ZP-19 Register of Immovable Properties 56
ZP-20 Stock Register 58
ZP-21 Monthly Trial Balance 62
ZP-22 Monthly Receipt and Disbursement Account 63
ZP-23 Annual Receipt and Payment Account 64
ZP-24 Income and Expenditure Account 65
ZP-25 Balance Sheet 66
Form No. ZP-1[See Rule 9 (1)]ReceiptZila Panchayat........................................ Receipt No.................Date...................... Received from............................ Son of/W/o................................................ Resident of.............................a sum of Rs..........................(in words................................only)Cashier/AccountantChief Executive Officer/Authorised SignatoryCounter Foil ...........Receipt No................................Date............................... Received from.............................................Son of/W/o........ Resident of ...............................a sum of Rs.....................(in words.................................only)Through cash/Cheque/DD No..........................Dated................... drawn on................................Bank towards.................................Cashier/AccountantChief Executive Officer/Authorised SignatoryEntered on Cash Book Folio No.............Form No. ZP-2[See Rule 10 (3)]Stock Register of Receipt BooksZila Panchayat.............Page No.............
Date Opening Balance
Total No. of books Money Receipt No. from Money Receipt No. to Total No. of Receipts Date
(1) (2) (3) (4) (5) (6)
           
Receipt
Name of Supplier of Money No. of Books Printed/Purchased Signature of Authorised Officer
Money Receipt No. from Total Receipt No. to Total Money Receipt Total No. of Books
(7) (8) (9) (10) (11) (12)
           
Issue
Date To whom issued No. of Books issued Money Receipt No. From Money Receipt No. to Total No. of Receipts Signature of Receiving Officer
(13) (14) (15) (16) (17) (18) (19)
             
Balance of Receipts Books Signature of Authorised Officer Remarks
No. of Books [Col. No. 2(+) 11 (-) 15] Money Receipt No. From Money Receipt No. to Total Receipts
(20) (21) (22) (23) (24) (25)
           
Form No. ZP-3[See Rule 11]Cash BookZila Panchayat............. Page No..................
Date Receipts
Money Receipt Number Particulars Subsidiary Register Folio No. General Ledger Folio No. Cash Bank Adjustments
(1) (2) (3) (4) (5) (6) (7) (8)
               
Date Payments
Vouchers Number Particulars Subsidiary Register Folio No. General Ledger Folio No. Cash Bank Adjustments
(9) (10) (11) (12) (13) (14) (15) (16)
               
Form No. ZP-4[See Rule 21]Bank RegisterName of the Bank............Account No..........Page No............
Date Receipts
Receipt Number Particulars Cheque/ DD No. Drawn on (Name of Bank) Date of deposit Amount Remarks
(1) (2) (3) (4) (5) (6) (7) (8)
               
Withdrawals (Cheque Issued)
Date Vr. No. Particulars Cheque No. Signature of Authorised Persons Amount Balance with Bank Remarks
(9) (10) (11) (12) (13) (14) (15) (16) (17)
                 
Form No. ZP-5[See Rule 25 (2)]Bank Reconciliation Statement As On.........................Name of the Bank........Account No..........Amount in Rs................................I (A) Balance as per General Ledger as on ..................Add :
(B)Cheques issued but not presented for payment (as on the date of reconciliation)
S.No. Cheque No. To whom issued Amount
1      
2      
3      
      .........(+)
(C)Interest and other amount credited by the Bank but not accounted for in the Cash Book.
S.No. Particulars Date of Credit Amount
1      
2      
3      
      .........(+)
      Total A+B+C
II. Less
(D)Cheques/DD etc. deposited in Bank but not credited till 'the date of reconciliation
S.No. Date of deposit Particulars Amount
1      
2      
3      
      .............(-)
(E)Bank charges and other amount debited by Bank but not accounted for in the cash book,
S.No. Date of pass look entry Particulars Amount
1      
2      
3      
      .............(-)
(F)Balance as per Pass Book as on same day as in. (A) Rs...............
.............Accountant................Authorised OfficialForm No. ZP-6[See Rule 27]General Ledger
  Page......................................
Name of the Account ............................................. Budget Code................................
  Budget provision........................
Date Particulars Cash Book Folio Debit Rs. Credit Rs. Dr. Balance
Dr./Cr. Amount
(1) (2) (3) (4) (5) (6) (7) (8)
               
Form No. ZP-7[See Rule 33 (1)]Register of Specific Purpose GrantsZila Panchayat .............Year.......... Grants received from ............ For Purpose.................
(a)Total estimated cost of the Scheme Rs..........
(b)Grant payable by the Government/other sources, towards the scheme Rs.............
(c)Contributions payable by people towards the Scheme..........
(i)Cash
(ii)Material (Value)
(iii)Labour (Value)
(d)Zila Panchayat's share of expenditure Rs.......
(e)Conditions, if any, attached to the grant.
Sanctioning authority No. and date of sanction of grant Date of receipt of grant Amount of grant received Amount of Contribution received from people
Cash Value of Material No. and Date
1 2 3 4 5 6 7
             
Amount Total value of work done as per completioncertificate Initials of the authorised official Remarks
8 9 10 11
       
Note. - 1. Column No. 9 to be filled in case of works only on their completion.