Section 8 in National Rural Employment Guarantee Act, 2005
8. Records to be maintained.
-8.1Registration Application Register. Every Gram Panchayat will maintain a register of applications/requests received for registration giving the name, of the applicant, date of receipt of application or request and the date on which the job card is issued. The proforma is given in Annexure A-5.8.1.2Job Card Register. - Every Gram Panchayat shall maintain a Job Card Register and a duplicate thereof in the computerized form shall be maintained in the office of the Programme Officer The proforma is given in Annexure A-6.8.1.3Employment Register at Gram Panchayat Level.Every Gram Panchayat shall maintain a register that records the demand received for employment and the employment allotted and employment availed. The proforma for the register is given in Annexure A-3.8.1.4Employment Register at Programme Officer Level :Every Programme Officer shall maintain 6 register of applications for demand for employment received by him. All such applications shall be entered in the register and forwarded to the Gram Panchayat concerned for allotment of employment after retaining a copy of the application at Programme Officer Level.8.1.5Muster Rolls : All muster rolls duly numbered will be issued by the District Programme Co-ordinator to Programme Officer. Who will further issue to Gram Panchayats and all executing agencies. Gram Panchayat and other executing agencies shall maintain such muster rolls for every work in which name of the person on work, his job card number, days of work and absence, payment made shall be entered. Payment made and number of days of work will be entered in the household job card of every worker. Signature or thumb impression of the payee will be obtained on the muster roll. The original muster roll will form part of the expenditure record of the executing agency. A photocopy of the muster roll will be kept/sent for public inspection in every Gram Panchayat and in the office of Programme Officer. Any muster roll which is not issued from the office of the District Programme Co-ordinator shall be considered unauthorized.8.1.6Muster roll issue register will be maintained by the muster roll issuing authority District Programme Co-ordinator and Programme Officer, muster roll receipt register shall be maintained by the Gram Panchayats and implementing agencies on the proforma given in Annexure A-8 respectively The Gram Panchayat shall also maintain a record of copies of muster rolls received from other implementing agencies in the relevant column of proforma given in Annexure A-9.8.1.7Asset Register at the levels of the Gram Panchayat and other implementing agencies on the proforma given Annexure-A-10.8.1.8Each Gram Panchayat and every implementing agency shall maintain a register of all works sanctioned, executed and completed in the proforma given in Annexure A-10. The information in the register will be reported by the Gram Panchayat and all other implementing agencies to the Programme Officer on the same proforma. The Programme Officer shall compile the date in the computer and supply a copy to the District Programme Co-ordinator. The implementing agencies which are executing works within the jurisdiction of more than one Programme Officer shall send the data on the same proforma to the District Programme Coordinator. The District Programme Coordinator shall Compile the data received from Programme Officers and other implementing agencies who have reported the data of assets failing within the jurisdiction of more than one Programme, Officer and shall generate monthly and annual reports in the proforma given at Annexure A-11 and send it to the State Programme Coordinator and the Ministry of Rural Development through an electronic copy, e-mailed or online reported and a hard copy duly signed by the State Programme Coordinator.8.1.9Complaint Register. - Complaint Register will be maintained at all the Panchayat levels and in the offices of the Programme Officer and the District Programme Coordinator. The proforma for complaint register is given in Annexure A-12.8.1.10Programme Officer and District Programme Coordinator should install a complaint box at a conspicuous place in their offices and personally open it at regular intervals. The complaints received in such boxes should be entered in the complaint register.8.1.11Apart from the above record the following record must be maintained separately for this scheme.Cash Book, Resolution, Work Register, Receipt Book, Voucher File, Medical Facility Register (Family-wise) and Inspection Book. All records will be supplied by the concerned Zila Parishad.
