Section 79 in Rajasthan Public Procurement Rules, 2012
79. Maintenance of files pertaining to procurement.
- Some of the broad steps to be followed for the filing structure for maintenance of record of procurement are given below:-(1)A general file/box labelled "PG" (Procurement General) shall be used to record/store the following documents:-(a)Rajasthan Transparency in Public Procurement Act and Rules;(b)Standard Bidding Documents;(c)Guidelines issued for procurement;(d)Training Manuals, Departmental Manuals;(e)Any subsequent Notifications or Government Orders issued regarding procurement.(2)Separate filling cabinets/almirahs/files shall be maintained for procurement related to goods, works and services, which will be used for keeping of records pertaining to procurement processes, complaints, appeals, etc.(3)Specific files will be maintained for each procurement process which is initiated by a procuring entity. General norms for keeping various folders of documents related to each procurement process are given in guidelines.(4)After conclusion of the procurement process, a separate file shall be maintained for each contract.Chapter-VI Code of Integrity for Procuring Entities & Bidders
