- The following registers must be maintained :-(i)Admission register, containing-(a)Name of pupil;(b)Father's name and occupation;(c)Name, residence and occupation of guardian;(d)Residence of pupil, whether with parent, guardian, in hostel or in mess;(e)Date of birth (year, month and day);(f)In the case of pupil admitted from another school, the name of the school, the class in which he was reading and the number and date of his transfer certificate;N.B. - Transfer certificate should be filed for reference.(g)Class into which pupil is admitted;(h)Date of admission;(i)Signature of parent or guardian, if it is a case of first admissios to any school and not one of transfer from one school to another;(j)Signature of another respectable gentleman, if it is a case of first admission to any school and not one of transfer from one school to another;(k)Headmaster's signature;(ii)Daily attendance register;(iii)Visitor's book;(iv)Fee register (in schools where fees are levied);(v)Acquittance roll of scholars (in schools where any scholars are reading);(vi)Register of transfer certificates issued;(vii)A book in which the transfer certificates of all pupils joining the school are kept;and in high schools including Sarvodaya high schools.(viii)Attendance register of teachers;(ix)Cash Book;(x)Acquittance roll of teachers;(xi)A contingent register;(xii)An order book;(xiii)A punishment register;(xiv)A stock book of school furniture and equipment;(xv)A book containing the proceedings of the managing committee;(xvi)A log book. This should be a diary kept by the Headmaster of all important events in the life of the school, such, for example, as visits of inspecting officers, and others, celebrations, unusual occurrences in the school and school examinations;(xvii)Abstract Attendance register;(xviii)Teachers' leave register;(xix)Athletic account book;(xx)Library account book;(xxi)Prize account book;(xxii)Progress book containing the scheme of work proposed for each class month by month and the work actually done.(xxiii)Books containing a record of the supervision work done by the Headmaster and Assistant Headmaster;(xxiv)A register showing the results of the examination of candidates for admission, Article 267;(xxv)A register of marks secured at the terminal and the test examinations;(xxvi)An assessment register in the prescribed form;(xxvii)A confidential final assessment register (maintained by the Headmaster);(xxviii)Confidential character rolls of the teachers;(xxix)Service Book of teachers.(G. O. no. 3744-E.R., dated the 22nd August 1932.)Notes. - (1) Although the maintenance of separate registers for the prize, library and athletic funds is required, it is not desirable that there should be separate Savings Bank accounts for each of three funds. Each school should have one consolidated Savings Bank account belonging to each of the different funds.(D.P.I.'s circular no. 19, dated the 10th June, 1919.)(2)The inspecting officer in charge may require middle schools to maintain all or any of the registers numbered (viii) to (xxv) above.(3)Headings of all the registers and forms in all High Schools in the Stale except in those where the principal medium of instruction is a language other than Hindi, should be in the Devanagari script without, for the present translating the English terms into Hindi. The entries in these registers and forms may continue to be in English for some time to come.(D.P.I.'s letter no. 16897, dated the 6th September 1954.)
