Section 6 in Orissa Government Vehicles (Control and Use) Rules, 1978
6. Log-Book and other Records.
- The following records shall be maintained separately for each vehicle(a)Log-Book - Log-Book shall be maintained in Form 'A' by the Driver of each vehicle and a copy of it shall be retained by the Officer-in-charge. The Driver shall produce his Log-Book before the Officer-in-charge once a week for incorporation of its entries in the copy. The opening page of the Log-Book shall exhibit the following particulars :(i)Registration Number of the vehicle.(ii)Year of purchase(iii)Cost The Log-Book of each vehicle shall be closed at the end of the month and a summary of it prepared in Form 'B' showing the details of duty and non-duty journeys performed during the month.(b)Stock Register - A Stock Register shall be maintained for each vehicle in Form 'C' showing the particulars of spare parts, accessories, tools and equipments and details of repairs and replacements. The opening page of the Stock Register shall contain the following particulars:(i)Make and model of the vehicle(ii)Registration No.(iii)Chasis No.Some pages of the Stock Register shall be kept blank for being used as History Sheet showing the details of purchase of spare parts, servicing, repairs, replacement, etc. in a chronological order.(c)Hire Accounts Register - Hire Accounts Register shall be maintained in respect of each vehicle in Form 'D' showing the details of the use of the vehicle for non-duty purposes. An account of non-duty journeys performed by the vehicle in each month shall be furnished to the Head of Office at the end of the month in Form 'B'
