(a)All drafts shall be in half margin, whether written or typed.(b)The file No. and year shall invariably be quoted in all drafts underneath the place meant for noting the issue number.Reference to previous correspondence wherever referred to in the context of the draft shall be noted on the margin in pencil.(c)All letters and reports shall be concised and shall relate to no more than one subject. The name and designation of the sender shall be shown at the head of each letter.(d)(i)The particulars of the subject-matter and the previous correspondence should be quoted just at the head of every letter outside the body itself.(ii)Each paragraph shall be numbered.(iii)Each letter shall show its distribution to different officers concerned.(e)Marginal notes shall be made of any enclosure. If there be more enclosures than one, the enclosures shall be numbered or lettered and shall be attached to the letter.(f)Fair copies of draft, if it is badly mutilated, should be typed in duplicate and a typed copy should replace the original draft in the file.(g)Letters intended for further onward transmission from the offices addressed shall be sent with adequate number of extra copies to obviate duplication in the latter offices.
