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State of Rajasthan - Section

Section 147 in Rajasthan Land Revenue (Land Records) Rules, 1957

147.

Disposal of forms containing mutation orders.-The following instructions prescribe the method of disposal of forms containing mutation orders:-
(i)Each Patwari will be provided with two counterfoil registers, the one for the accepted and the other for the rejected mutation. This register will be in tire following form in duplicate, except that the last column will be only in the foil:-
Hadbast No. with name of village Serial No. of batch for the current year for thevillage shown in col. 1 Date of order
1 2 3
Particulars of mutations Signature of Patwari Signature of attesting officer Date of receipt in Tehsil with signature ofOffice Qanungo
Total No. of Mutation No. of Mutation sheets S. No. of Mutation sheets
4 5 6 7 8 9
(ii)On each occasion that he attests the mutation of a village, the Revenue Officer should have the mutation sheets, on which orders have been passed, arranged in serial order in two bundles, the one of accepted and the other of rejected mutations and he should order the Patwari to enter the necessary particulars in the aforesaid registers. The foils should then be detached from the counterfoils and affixed as indices to the two bundles, each of which should be stitched together with a stout thread.
(iii)The bundles of sheets should then be despatched, or personally made over by the attesting officer to the Office Qanungo. Attesting officers are responsible for the safe custody of the sheets until they are so made over and should be very careful to prevent their loss.
(iv)On receiving the sheets, the office Qanungo will check them with the indices, sign the latter and then place both sheets and indices in an almirah. where he will arrange them in files by Inspectors, circle and between boards tied round with tape or string. Within these boards the sheets should be arranged by Patwaris' circles, those of each being placed together, along with their indices in the order in which they reach the Office Qanungo. The files of accepted and rejected mutations in each Inspector's circle should be kept distinct and on separate shelves.
(v)After 15th June the Patwari should prepare two lists in the form below of all mutations attested during the year for each village in his circle. One list will show accepted and the other rejected mutations: -
Hadbast No. and name of village Total No. of mutations Total No. of sheets No. of Mutations in serial order
1 2 3 4
Signature of Patwari Signature of Office Qanungo Remarks
5 6 7
These lists should be prepared from counterfoil register described in paragraph 147 and after being checked with the Register of Mutations should be sent to the Tehsil not later than 1st August, a copy of entries in the first four columns being retained by the Patwari in his diary.
(vi)On receipt of these lists the Office Qanungo should compare them with the mutation sheets in his custody, arrange latter in their, indices, sign the lists in column 6 in token of their correctness, and attach them to the bundles of sheets to which they refer.
(vii)As soon as a Jamabandi is filed, the Office Qanungo should make over the accepted mutation sheets of the village in question to the Inspector and take his receipt in the last column of the list which is attached tot hose sheets and which he will retain. The sheets will then be attached by the Inspector to the Jamabandi.
(viii)The list containing the receipts of the Inspector should be made into Kuliat files, one for each Inspector's circle. Each file should be indexed and the lists which it contains should be arranged by the serial order of the Hadbast numbers of the villages to which they relate. The files should be destroyed after four years, that is, after the next detailed Jamabandis have been prepared.
(ix)The rejected mutation sheets of any village for which a Jamabandi has been prepared should be sent to the district record room along with that Jamabandi and lists attached to them. These should be kept in the Land Record Office for twelve years and then destroyed.