76. Confidential reports of subordinate police officers and character rolls of clerks. [§ 12, Act V, 1861].
(a)The Superintendent shall maintain, bound in a book of convenient size, confidential reports for each inspector, Sergeant, Sub-Inspector and officiating Sub-Inspector in B.P. Form No. 2.(b)The head of each office shall similarly maintain confidential character rolls for each clerk in B.P. Form No. 3.(c)Subject to clause (d) entries shall be made in such hook -(i)in January;(ii)when the Superintendent or the head of the office is transferred ;(iii)when the officer or clerk is transferred from the district or Range;(iv)when the officer or clerk ceases to officiate in any higher appointment, unless the-Superintendent or the head of the office considers him to be likely again to officiate in it during the same calendar year, in which case no entry shall be made till the year has ended; and(v)when a higher authority, such as a Deputy Inspector-General, the Inspector-General or the Provincial Government, orders remarks to be entered.(d)Ordinarily the Superintendent or the head of the office shall not make an entry in such book, except under clausal (c)(v) above, unless he has been at least six months in the district or in charge of the office or has already formed a definite opinion regarding the work or character of the officer or clerk.(e)Until one book is completed, Another shall not be opened for any officer or clerk.(f)Confidential reports shall be kept by the Superintendent, and confidential character rolls by the Superintendent or the head of the office, under lock and key. They may be called for and inspected by the Inspector-General, Deputy Inspector-General, Divisional Commissioner or District Magistrate. A Sub-divisional Police Officer shall be shown the books of the officers serving under him.(g)When an officer or clerk is transferred permanently to another district or Range, his confidential report book or character roll shall be sent to the Superintendent of the district, or to the head of the office, to which he is transferred.
