Section 47 in Rajasthan Farmers' Participation in Management of Irrigation System rules, 2002
47. Maintenance of Records.
(1)Farmer's Organisation shall maintain records specifically mentioned in the Act including following; namely -(i)A map showing general arrangement of project;(ii)map showing boundaries and jurisdiction of the organization indicating water conveyance system and drainage system within its boundaries;(iii)Minutes Register of meetings. Every proceeding of a general body meeting & managing committee meeting shall be recorded separately in minutes book;(iv)Inventory register containing detail of all Tools and Plants, furniture's, fixtures and other items belonging to Farmers' Organization in Form-X (a) and X (b);(v)A register indicating all salient feature of the main and subsidiary system of water delivery with Technical details shall be maintained in Form-XI;(vi)Yearly stock/material at site register to be maintained for consumable/ perishable goods, stationery item etc. in Form-XII; and(vii)Each Farmers' Organization shall maintain a binded book containing the copies of relevant Act and rules and Administration/Technical circulars/instructions.(2)In addition to above Water Users' Association shall also maintain following records, namely -(i)Copies of shajra map in two copies on white lattha cloth of latest revenue shajra map showing Khasra numbers duly marked with alignment of minor (blue thread line) Chak boundaries (green thread lines), Nakka point, out-let heads (in red), drainage system alignment (yellow thread line) and alignment of each water course (black thread line);(ii)Attested copy of latest revenue Khatoni;(iii)A register in Form-XIII indicating the names of cultivators with Khasra number and area which are generally irrigated through lift of canal water within the boundaries of the Water Users' Association;(iv)Register of wells/tube wells in Form-XIV shall be maintained;(v)Gauge Register indicating water flow record in Form-XV shall be maintained to indicate the water levels and quantum of flows with respect to per-fixed time schedule;(vi)Culturable Command Area register in Form-XVI indicating chak wise/village wise culturable command area;(vii)Village wise and season wise/Crop wise register of area irrigated and demand assessment in Form-XVII;(viii)Irrigation dues realization register in Form-XVIII;(ix)Yearly summary record of out standing dues in Form-XIX;(x)Property Register containing details of the properties, assets and liabilities under custodianship of Water Users' Association eg. Building, roads, irrigation channels, drainage system, structures gates and tree in Form-XX;(xi)Register of work executes in Form-XXI shall be maintained on yearly basis; and(xii)Maintenance of accounts record eg. Cash book, receipt book & voucher file cheque register etc. required for proper maintenance of accounts.
