Section 12 in M.P. Farmers' Organisation Rules, 1999
12. Records to be maintained.
- Each of the Farmers' Organisations shall maintain the following records, other than the records specifically mentioned in the Act in these rules. An up-to-date copy of the Act/Rules/ Directions and orders of Commissioner/Government:-(a)The following maps shall be maintained by each Water Users' Association; namely :-(i)Map showing the boundaries and jurisdiction of the association, water conveyance system, within the boundaries of the association;(ii)Map showing the notified command area with serial numbers as prescribed in sub-rule (6) of Rule 3 of the Farmers' Organisation Constitution Rules, 1999.(b)The following registers shall be maintained; namely :-(1)Property Register and Records. - These records shall contain the details of properties, assets and liabilities vested in a Farmers' Organisation like lands, buildings, canal banks etc.-(i)Inventory Register (Component Register). - An inventory register in Form 2 shall contain particulars of hydraulic particulars of structures, including details of canals and with their hydraulic particulars.(ii)Register of Vacant Land and Buildings in Form 3.(iii)Miscellaneous Property Register. - Other minor properties such as trees, grass etc. in Form 4; and(iv)Register of Machines. - shall contain the list of machines working and condemned in Form 5.(2)Membership Register and Records. - Registers relating to memberships as specified in sub-rules (1), (2) and (3) of Rule 4 of the Farmers' Organisation Constitution Rules, 1999.(3)Water Flows Register and Records. - Every Farmers' Organisation shall be supplied with water, based on the operational prepared plan. These Hows need to be monitored daily at specified locations as decided by Farmers' Organisation-(i)A Reservoir Gauge Register in Form-6.(ii)A Canal Gauge Register in Form-7.(4)Area Crops Register and Records.-(i)Command Area Register in Form-8.(ii)Farmerwise Demand Register in Form-9.(5)Works Register and Records. -(i)Register of Administrative Sanctions in Form-1.(ii)Register of Technical Clearance in Form-1.(6)Cash Register and Records.-(i)Cash Book in Form-10.(ii)Receipts Book in Form-11.(iii)Bill Register in Form-12.(iv)Cheque Memo Register in Form-13.(vi)Special Fee Register in Form-14.(7)Minutes Register and Records. - Every proceeding of a General Body meeting, a Managing Committee meeting, a Sub-Committee meeting shall be recorded separately in a minutes book.
