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State of Punjab - Section

Section 40 in The Punjab Homoeopathic Practitioners (Appointment of Examiners, Centre Superintendent and Conduct of Examinations) Regulations, 1984

40. Functions of the Superintendent of Examination.

(1)The Superintendent shall see that the doors of the Examination hall shall at least half an hour before the time specified for the distribution of question papers on the first day and quarter of any hour on subsequent days of the Examination.
(2)The Registrar shall before the commencement of the examination supply a list to the Superintendent bearing number of candidates appearing in each subject of the examination on all days on a particular day.
(3)The Superintendent shall not admit any candidate whose name is not shown in the list, provided that in doubtful cases the Superintendent may allow the candidate to take the paper and immediately refer the matter to the Registrar. He may require any candidate to show his roll number/admission card and secure the specimen signature of the candidate.
(4)The Superintendent shall open the question papers received from the Registrar in sealed cover in the presence of the Supervisory staff of the particular Centre.
(5)The Superintendent and other members of the staff shall certify that the sealed cover was in proper order and it was opened in the examination hall at the time of the examination in their presence. A certificate shall be recorded and forwarded to the Registrar on the same day.
(6)The Superintendent shall see that the roll number of each candidate is written by chalk legibly on the seat provided to him. A plan of the examination hall showing the position and seating arrangement of the candidates shall be sent duly signed to the Registrar, for each examination day.
(7)The Superintendent shall remain in the examination hall for the whole period of the examination each day.He shall, on no account, permit another person to speak to a candidate on any subject pertaining to the question paper during the hours of examination except for the purpose of correcting misprints or other errors calculated to mislead the candidates. After consulting the person concerned, the Superintendent shall immediately inform the Registrar about any misprint, error which may came to his notice, for information of the Examiner. He shall also consult the Controller of Examination about such errors, when he is available at the centre.
(8)After the allotted time for examination of each paper has expired, the Superintendent shall carefully collect the answer-books, shall be arranged in numerical order, securely packed, sealed, and then forward them to the Registrar immediately on the same day through registered parcel duly insured through RMS postal services or a messenger authorised by the Registrar or the Controller of Examination provided such a person is not a candidate or a person interested in the examination. The copies of relevant question paper shall also be placed in the sealed cover, along with daily attendance report and absentee statement classwise.
(9)The list of absentees and the total number of the answer books together with the continuation sheets shall also be sent along with the answer-books. The Superintendent shall manage to take the signatures of every candidate (on a sheet) using continuation sheets. The number of continuation sheets used shall be indicated against the Roll No. of the candidate. The Superintendent shall also account for such sheets while collecting the answer-books.
(10)In order to safeguard against a candidate's communication to outsiders and other or others, the Superintendent shall provide a trustworthy escort to the candidates who wish to go out of the examination hall. The Superintendent shall ensure that the reason or purpose of candidate's absence from the examination hall is the same for which he has been permitted.
(11)Invigilators. - There shall be one Invigilator for every forty candidates subject to a minimum of two and maximum of five on the basis of above ratio, out of which at least one should be a woman. Every Invigilator shall report himself for duty to the Superintendent at least half an hour before the time scheduled for the commencement of the examination.
(12)Every Invigilator or Supervisory staff shall remain in the examination hall throughout the period of examination and shall not leave examination hall without obtaining prior permission of the Superintendent. The period of his or their absence shall be noted each time by the Superintendent. The Invigilators shall extend their helping hand and co- operation to the Superintendent in all matters pertaining to the conduct of examination while in the Examination Hall in particular.
(13)The Invigilators shall move about the Examination Hall without indulging in any sort of conversation. The Invigilators shall assist the Superintendent in verifying the identity of the candidates by comparing their specimen signatures with those on the admission card of the candidate. The Invigilagors shall immediately bring to the notice of the Superintendent, if any candidate resorts to unfair means at the examination or creates disturbance or commits any act considered undesirable by him, or is considered to be unconducive to the discipline at the Examination Centre.
(14)The Invigilators shall also convey to the Superintendent any complaints made, or difficulties or inconvenience experienced by the candidates.
(15)In the event of the Invigilator's inability to report for duty on a particular day, he shall inform the Superintendent at least 24 hours before hand.
(16)The Invigilators shall work under the directions of the Superintendent and carry out the instructions.
(17)The question papers and the other examination material i.e. answer- sheets and continuation sheets shall be checked by the Superintendent and kept under his own control in safe custody.
(18)No outsider unless authorised by the Chairman, Registrar or the office Superintendent in writing shall be permitted to enter the examination hall or interfere with the smooth conduct of examination directly or indirectly inside the examination hall or its precinets.
(19)The class-IV staff i.e. peon, chowkidar, waterman etc., shall be provided by the Principal of the College concerned who also happens to be the Controller of Examination, in case of these examinations are being arranged within the College premises or the Institution concerned, otherwise this arrangement shall be made by the Superintendent of Examination himself according to the requirement.
(20)The Superintendent shall submit along with his report on each day of examination in duplicate the following information duly verified under his own stamp, seal and signature :
(a)Attendance sheet, subject, Class and paper-wise.
(b)Absentees statement, subject, class and paper-wise.
(c)An account of the use of answer-books daily, and at the end of examination.
(d)Account of use of continuation sheets daily and at the end of examination.
(e)Report of copying and other unfair means cases.
(f)Seating plans.
(g)Attendance of Invigilators and other staff.
(h)Certificates as required to be furnished under the foregoing regulations.
(i)Certificate regarding receipt of question paper subject and paper-wise for each class as per date-sheet, consumption thereof and balance left with the Superintendent.
(j)A report on any alteration or change in the question paper stating the authority under which it has been done.
Note. - No such change or alteration shall be made without the prior permission of the Registrar.
(k)A statement showing the total consumption of answer-books and continuation sheets at the end of examination. The balance shall be sent to the Registrar back immediately after examinations are over along with above statement of answer-books/continuation sheets received and used by him.
(l)The envelope containing the Question-paper together with the un-used question papers.
(21)The Security arrangements if considered necessary shall be made in consultation with the Principal of the College (Controller of Examination) for the smooth conduct of examination.
(22)The remuneration bills on account of conduct of these examinations of the Superintendent and other staff appointed for the purpose shall be submitted by the Superintendent of examination concerned and verified by himself and countersigned by Principal.
1. Superintendent .. Rs. 30/- per day plus Rs. 30/- both for preparation andwinding up the Centre.
2. Supervisors .. 15/- per day.
3. Centre-Clerk Typist .. Rs. 8/- per day.
4. Daftri .. Rs. 4/- per day.
5. Waterman/Water Women .. Rs. 3/- per day (Containers and glass tumblers would besupplied by the College).
6. Sweeper .. Rs. 3/- per day.
7. Chowkidar .. Rs. 3/- per day.
8. Typing of plans .. Re. 1/- per day subject to maximum of Rs. 5/- for centre upto100 candidates Rs. 10/- for centre of 100-200 candidates. Rs.15/- for centre of above 200 candidates.
9. Arrangements of seats .. Rs. 10/- for 200 candidates. This also includes removal ofseats from the hall/room.
10. Stationery to be paid to Superintendent examination Centre .. Re. 0.75 p. per working day (for centre upto 200 candidates).
    .. Re. 1/- per working day (for centre upto 300 candidates).
    .. Rs. 1.15/- per working day (for centre with more than 300candidates) plus
Rs. 8.00 for the whole examination for other stationery articles i.e. nibs, writing paper, pen, ink, pins, lead pencil, pen-holder, copying pencil, etc.Notes. - Conveyance Charges. - The Centre Superintendent will be paid on the following flat rates.
(i) upto 15 Sessions .. Rs. 20/-
(ii) upto 16-30 Sessions .. Rs. 40/-
(iii) upto 31-50 Sessions .. Rs. 70/-
(iv) Above 50 Sessions .. Rs. 80/-
If the distance from the residence to the Centre exceeds 5 km. only two journeys per day, irrespective of the number of sessions, shall be allowed, Tonga or rickshaw charges should only be claimed when the conveyance is actually used and is admissible. It cannot be claimed as a matter of right. Centre Superintendents who use their motor cycle/scooters shall be paid conveyance charges at the rate of 0.25 paise per km.Note. - Advances to Superintendent. - A reasonable amount of advance will be paid to the Superintendent to meet contingent expeses at their centres. The Superintendent must take receipts of advances if any given to any member of supervisory staff and produce receipt in case of need.
(23)On each day of examination the Centre Superintendent shall verify the identity of each candidate as per photograph and his signatures as recorded by the candidate on the roll No. slip. A certificate to this effect shall be furnished daily in this regard along with other information.
(24)Only white thread for tagging answer-books and continuation sheet shall be used to avoid distinction of any kind. The centre Superintendent shall not affix his own signature, rubber stamp seal on the title page or any other page on any answer-book or on a continuation sheet. He shall however, affix the signature, rubber stamp/seal issued by the Registrar of his signature for the purpose at the title page and three other places in the Answer book and one on each continuation sheet.
(25)The important/reports/information if any, regarding these examinations shall be sent in duplicate to the Registrar by name.
(26)All important instructions requiring notice of the students along with a copy of the Date-sheet shall be notified for the information of students sitting for the examination by means of a notice placed on the Notice Board of the College/Centre where the examinations are being conducted. Two copies of such notice shall be sent to the Registrar for purpose of record. These instructions shall be based on the "Duty List of Centre Superintendent" being circulated by the Registrar. These will also be repeated in person verbally by the Centre Superintendent in the Examination Hall before and during the Examinations daily.
(27)The Superintendent with the help of Supervisory staff shall search physically daily/on alternative days the pockets of the candidates. No candidate shall be permitted to carry his text-book/help-books or any other such material relating to the examination in the subject/paper inside the examination hall.
(28)Any suggestion regarding improvement in the above instructions may be sent after the examinations.